Executive, Examination

Cyberjaya Education Group Berhad; Cyberjaya; On-site; MYR 56,000 - 89,000; Full time

Job summary

Cyberjaya Education Group Berhad is seeking an Examination Executive to manage the university's examination process, ensuring accurate recording of student results and smooth administration.

This role covers planning and coordination, examination security, results processing, and stakeholder support, including scheduling, venue readiness, compliance, and audits to uphold integrity. Attention to detail and collaboration with IT will be essential.

Responsibilities

• Collaborate with academic departments to develop examination schedules.
• Ensure venues are equipped with necessary supplies.
• Communicate exam procedures and regulations to students, faculty, staff.
• Oversee secure distribution and collection of exam materials.
• Monitor exam sessions for compliance and misconduct prevention.
• Coordinate accommodations for students with disabilities.
• Address technical issues during exam administration with IT.
• Record and maintain student examination results and progress.
• Generate transcripts and official academic records.
• Implement security protocols for examination materials.

Job description

Responsibilities:

The Examination Executive plays a critical role in managing all aspects of the examination process within the university. This position requires meticulous attention to detail, strong organizational skills, and effective communication abilities to ensure the smooth administration of examinations and the accurate recording of student results.

Examination Planning and Coordination:

• Collaborate with academic departments to develop examination schedules and coordinate logistics for finals exam and Professional exams,
• Ensure that examination venues are equipped with necessary supplies, including exam papers, answer sheets, stationery, and technology resources
• Communicate exam schedules, procedures, and regulations to students, faculty, and staff, addressing any inquiries or concerns promptly
• Oversee the secure distribution and collection of exam materials, maintaining strict adherence to confidentiality and integrity standards.
• Monitor exam sessions to ensure compliance with established procedures including verifying student identification, enforcing exam rules, and preventing academic misconduct
• Coordinate accommodations for students with disabilities or special needs, in accordance with applicable laws and university policies
• Address any technical issues or disruptions that may arise during exam administration, collaborating with IT support staff to resolve problems promptly

Results Processing and Recordkeeping:

• Collect and collate completed exam papers, ensuring accuracy and completeness before forwarding them for grading or assessment
• Record and maintain comprehensive records of student examination results, grades, and academic progress in accordance with institutional policies and regulatory requirements.
• Generate official transcripts, grade reports, and other academic records as needed for student records and administrative purposes
• Prepare statistical reports and analysis of examination outcomes, identifying trends, patterns, and areas for improvement

Examination Security and Integrity:

• Implement and enforce security protocols to safeguard the confidentiality and integrity of examination materials, including storage, handling, and disposal procedures.
• Conduct regular audits and inspections of examination venues to identify and address potential security vulnerabilities or breaches.
• Stay abreast of emerging trends and technologies n examination security and frauc prevention, implementing best practices to mitigate risks and ensure fairness in assessment.

Stakeholder Engagement and Support:

• Serve as the primary point of contact for faculty, students, and external stakeholders regarding examination-related inquiries, requests, and issues.
• Provide training and support to faculty and staff involved in exam administration ensuring adherence to established policies, procedures, and quality standards
• Collaborate with academic committees, regulatory agencies, and accreditation bodies to ensure compliance with examination standards and accreditation requirements.

Documentation Management:

• Maintain a centralized repository or database of SOP documents, organizing and to propose or conduct a revision if deem necessary

Other tasks

• To be the Convocation Committee under Protocol unit or any other unit assigned 2. To carry out any duties or responsibility that are assigned by the Senior Manager/Manager/ Registrar/Management,