Administrative Executive

Mastermark Pte Ltd; Negeri Sembilan; Hybrid; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Competitive annual leave package

Extra birthday leave

Medical and dental benefits

Flexible work-from-home days

Job summary

Mastermark Pte Ltd, based in Negeri Sembilan, Malaysia, is seeking a proactive Administrative Executive to join our team. You will provide administrative and finance support to ensure smooth day-to-day operations of the office and collaborate with internal teams and external stakeholders.

Your responsibilities include processing supplier invoices, staff expense claims, and customer invoicing; supporting payroll and statutory submissions; managing insurance renewals, licences, and regulatory

Qualifications

• Diploma or Bachelor's degree in Business Administration, Finance, Accounting, Office Management, or a related discipline.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organisational and time management skills with the ability to manage multiple tasks and meet deadlines.

Responsibilities

• Process and record supplier invoices, staff expense claims, and payment requests accurately and in a timely manner.
• Assist with the preparation and issuance of customer invoices.
• Support payroll administration by maintaining payroll-related information, employee expense records, and coordinating statutory submissions and updates with relevant authorities.
• Monitor and coordinate the timely renewal of company insurance policies, Workmen's Compensation Insurance (WICA), licences, and other statutory registrations.
• Liaise with internal stakeholders and external agencies on finance and compliance-related administrative matters.
• Provide administrative support to the Singapore Finance team and perform other finance-related duties as assigned.
• Manage day-to-day office administration, including office supplies, equipment, and facilities to ensure smooth operations.
• Maintain proper filing systems and accurate records for company documents, contracts, and correspondence.
• Assist with business licence applications, renewals, and regulatory submissions as required.
• Coordinate vehicle administration, including insurance, road tax, servicing, and related documentation.
• Serve as the primary point of contact for employees on general administrative matters.
• Coordinate travel bookings, accommodation, courier services, and other administrative arrangements when required.
• Support company events, meetings, and other internal activities.
• Provide general operational and administrative support and undertake other ad hoc duties as assigned.

Education

Bachelor's degree in Business Administration | Finance | Accounting | Office Management

Tools

MS Office

Excel

Word

Outlook

Job description

We are looking for a proactive and detail-oriented Administrative Executive to join our Malaysia team. In this role, you will provide administrative and finance support to ensure the smooth day-to-day operations of the office. You will work closely with internal teams and external stakeholders to coordinate office administration, finance-related processes, statutory matters, and facilities management. Our office is located at Bandar Baru Enstek, Negeri Sembilan, Malaysia.

Your responsibilities will include:

Process and record supplier invoices, staff expense claims, and payment requests accurately and in a timely manner.

Assist with the preparation and issuance of customer invoices.

Support payroll administration by maintaining payroll-related information, employee expense records, and coordinating statutory submissions and updates with relevant authorities (e.g. LHDN, PERKESO, EPF, SOCSO, EIS, where applicable).

Monitor and coordinate the timely renewal of company insurance policies, Workmen's Compensation Insurance (WICA), licences, and other statutory registrations.

Liaise with internal stakeholders and external agencies on finance and compliance-related administrative matters.

Provide administrative support to the Singapore Finance team and perform other finance-related duties as assigned.

Finance Support

Process and record supplier invoices, staff expense claims, and payment requests accurately and in a timely manner.

Assist with the preparation and issuance of customer invoices.

Support payroll administration by maintaining payroll-related information, employee expense records, and coordinating statutory submissions and updates with relevant authorities (e.g. LHDN, PERKESO, EPF, SOCSO, EIS, where applicable).

Monitor and coordinate the timely renewal of company insurance policies, Workmen's Compensation Insurance (WICA), licences, and other statutory registrations.

Liaise with internal stakeholders and external agencies on finance and compliance-related administrative matters.

Provide administrative support to the Singapore Finance team and perform other finance-related duties as assigned.

Administration & Office Support

Manage day-to-day office administration, including office supplies, equipment, and facilities to ensure smooth operations.

Maintain proper filing systems and accurate records for company documents, contracts, and correspondence.

Assist with business licence applications, renewals, and regulatory submissions as required.

Coordinate vehicle administration, including insurance, road tax, servicing, and related documentation.

Serve as the primary point of contact for employees on general administrative matters.

Coordinate travel bookings, accommodation, courier services, and other administrative arrangements when required.

Support company events, meetings, and other internal activities.

Provide general operational and administrative support and undertake other ad hoc duties as assigned.

Requirements:

Diploma or Bachelor's degree in Business Administration, Finance, Accounting, Office Management, or a related discipline.

Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

Strong organisational and time management skills with the ability to manage multiple tasks and meet deadlines.

A valid driving license would be advantageous.

Proficiency in both English and Bahasa Malaysia (written and spoken) is preferred.

Competitive annual leave package so you have time to recharge.

Extra birthday leave to celebrate your day, your way.

Medical and dental benefits to keep you at your best.

Flexible work-from-home days for better work-life balance.

Opportunities to deepen your career in meaningful, science-driven ecological work.

For more information visit www.mastermark.com.sg.