Executive Assistant (Johor)

Randstad; Kuala Lumpur; On-site; MYR 60,000 - 120,000; Full time

Job summary

Jora Malaysia is hiring an Executive Assistant to act as the Managing Director's strategic right-hand, aligning corporate priorities with site operations and ensuring timely execution of key actions.

The role emphasizes governance of calendars and meetings, cross-functional liaison, KPI monitoring, and confidential executive communications, with strong English skills and Mandarin as a plus.

Qualifications

• Bachelor’s Degree in Business Administration, Management, or a related field.
• Minimum 3 to 5 years of solid experience in Executive Support, Business Operations, or Project Coordination (manufacturing/recycling/industrial plant environment is a plus).
• Excellent command of written and spoken English; Mandarin fluency is a strong advantage for regional liaison.
• Exceptional stakeholder management, business acumen, and interpersonal skills across factory and corporate leadership.
• High level of proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Teams, and SharePoint).

Responsibilities

• Act as a strategic right-hand to the Managing Director, driving alignment between corporate management, department heads, and site operations.
• Track strategic priorities, monitor project progress, and ensure action items are completed on time to high standards.
• Serve as the primary operational bridge connecting management, corporate functions, and plant/factory teams.
• Spearhead calendar management, prepare meeting agendas, capture minutes, and follow up on deliverables.
• Collaborate with department heads to review operational KPIs, update SOPs, and support process improvements.

Skills

Executive support

Cross-functional liaison

Stakeholder management

Project coordination

Microsoft 365

Education

Bachelor's Degree in Business Administration/Management

Tools

Microsoft 365

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Our client is a well-established industrial solution provider specializing in environmental sustainability and advanced material processing for global manufacturing leaders across the region. To support their expanding operational footprint in Malaysia, they are adding a business-aligned Executive Assistant to strengthen cross-functional accountability, streamline site-to-corporate communications, and support executive decision-making.

about the job

In this key operational role, you will act as a strategic right-hand lead to the Managing Director, driving organizational alignment, accountability, and cross-functional execution between corporate management, department heads, and site/factory operations.

Drive executive execution & alignment: Partner closely with the Managing Director to track strategic business priorities, monitor project progress, and ensure critical action items are executed on time to high standards.

Facilitate cross-functional liaison: Serve as the primary operational bridge connecting management, corporate functions, and plant/factory site teams to foster seamless collaboration.

Coordinate governance & meetings: Spearhead calendar management, prepare comprehensive meeting agendas, capture precise minutes, and systematically track post-meeting deliverables.

Track KPIs & process improvements: Collaborate with department heads to review operational KPIs, assist in updating company SOPs, and support ongoing process improvement initiatives.

Manage executive communications & logistics: Oversee C-suite correspondence, organize critical documentation with strict confidentiality, and manage complex executive travel and scheduling logistics.

about the requirements

Bachelor’s Degree in Business Administration, Management, or a related field.

Minimum 3 to 5 years of solid experience in Executive Support, Business Operations, or Project Coordination (experience within a manufacturing, recycling, or industrial plant environment is an advantage).

Excellent command of written and spoken English; professional fluency in Mandarin is a strong advantage to facilitate regional stakeholder liaison.

Exceptional stakeholder management, business acumen, and interpersonal skills to engage effectively across factory and corporate leadership.

High level of proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Teams, and SharePoint).

Proactive, highly organized, and structured approach with a strong track record of driving cross-departmental accountability.

Job Details

about the company

Our client is a well-established industrial solution provider specializing in environmental sustainability and advanced material processing for global manufacturing leaders across the region. To support their expanding operational footprint in Malaysia, they are adding a business-aligned Executive Assistant to strengthen cross-functional accountability, streamline site-to-corporate communications, and support executive decision-making.

about the job

In this key operational role, you will act as a strategic right-hand lead to the Managing Director, driving organizational alignment, accountability, and cross-functional execution between corporate management, department heads, and site/factory operations.

• Drive executive execution & alignment: Partner closely with the Managing Director to track strategic business priorities, monitor project progress, and ensure critical action items are executed on time to high standards.

• Facilitate cross-functional liaison: Serve as the primary operational bridge connecting management, corporate functions, and plant/factory site teams to foster seamless collaboration.

• Coordinate governance & meetings: Spearhead calendar management, prepare comprehensive meeting agendas, capture precise minutes, and systematically track post-meeting deliverables.

• Track KPIs & process improvements: Collaborate with department heads to review operational KPIs, assist in updating company SOPs, and support ongoing process improvement initiatives.

• Manage executive communications & logistics: Oversee C-suite correspondence, organize critical documentation with strict confidentiality, and manage complex executive travel and scheduling logistics.

about the requirements

• Bachelor’s Degree in Business Administration, Management, or a related field.

• Minimum 3 to 5 years of solid experience in Executive Support, Business Operations, or Project Coordination (experience within a manufacturing, recycling, or industrial plant environment is an advantage).

• Excellent command of written and spoken English; professional fluency in Mandarin is a strong advantage to facilitate regional stakeholder liaison.

• Exceptional stakeholder management, business acumen, and interpersonal skills to engage effectively across factory and corporate leadership.

• High level of proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Teams, and SharePoint).

• Proactive, highly organized, and structured approach with a strong track record of driving cross-departmental accountability.

Skills

no additional skills required

Qualification

no additional qualifications required

Education

Bachelor Degree