Executive Assistant / Bookkeeper

Phyllis Song Consulting; Johor Bahru; Remote; MYR 48,000 - 66,000; Full time

Benefits offered by this job

Work-from-home

Paid training

Completion bonus

Yearly incentives

Weekly payments

HMO/PhilHealth option

Job summary

Virtual Dream Team is seeking an organized Executive Assistant & Bookkeeper to handle daily admin tasks and basic bookkeeping. You will manage calendars, organize records, and assist with financial data while maintaining confidentiality.

The role offers a work-from-home opportunity, paid training, a completion bonus, and regular performance incentives. Strong Excel/Sheets skills and attention to detail are essential for success.

Qualifications

• Experience as an Executive Assistant or Bookkeeper.
• Female, 28+ years old and located in Johor Bahru, Malaysia.
• Comfortable handling bookkeeping tasks, records, and financial information.
• Good knowledge of Excel, Google Sheets, and bookkeeping software.
• Strong attention to detail and ability to stay organized.
• Good communication skills and ability to manage tasks independently.
• Reliable, proactive, and willing to learn new processes.

Responsibilities

• Manage calendars, meetings, emails, and daily administrative tasks.
• Organize files, documents, and important business records.
• Track expenses, invoices, payments, and financial transactions.
• Update bookkeeping records and assist with account reconciliations.
• Prepare simple reports using financial data.
• Support data entry, research, and other administrative tasks.
• Communicate with team members and follow up on assigned tasks.
• Keep information accurate, organized, and confidential.

Skills

Executive support

Bookkeeping

Calendar management

Data entry

Communication

Tools

QuickBooks Online

VLOOKUP

Microsoft Excel

Google Sheets

Google Workspace

Gmail

Zoom

Job description

Virtual Dream Team is looking for an organized Executive Assistant & Bookkeeper to help with daily admin tasks and basic bookkeeping support. You’ll help manage schedules, records, and financial information to keep operations organized and running smoothly.

About This Role

Virtual Dream Team is looking for an organized Executive Assistant & Bookkeeper to help with daily admin tasks and basic bookkeeping support. You’ll help manage schedules, records, and financial information to keep operations organized and running smoothly.

Key Responsibilities

• Manage calendars, meetings, emails, and daily administrative tasks.
• Organize files, documents, and important business records.
• Track expenses, invoices, payments, and financial transactions.
• Update bookkeeping records and assist with account reconciliations.
• Prepare simple reports using financial data.
• Support data entry, research, and other administrative tasks.
• Communicate with team members and follow up on assigned tasks.
• Keep information accurate, organized, and confidential.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Required Tools

• QuickBooks Online
• VLOOKUP
• Microsoft Excel
• Google Sheets
• Google Workspace
• Gmail
• Zoom

What We're Looking For

• Experience as an Executive Assistant, Bookkeeper, or in a similar support role.
• Female, 28 years old and above and located in Johor Bahru, Malaysia.
• Comfortable handling bookkeeping tasks, records, and financial information.
• Good knowledge of Excel, Google Sheets, and bookkeeping software.
• Strong attention to detail and ability to stay organized.
• Good communication skills and ability to manage tasks independently.
• Reliable, proactive, and willing to learn new processes.

Working Hours

• Full-Time - Monday to Friday
• 8:00 AM – 5:00 PM CST (Graveyard Shift)

Why Join Virtual Dream Team?

• Paid 30 business days of training + completion bonus
• Work-from-home opportunity
• Yearly anniversary bonus
• 9th month and performance bonusesEmergency Support Program
• Birthday vacation bonus
• Access to continuous training resources
• Supportive and high-performing VA community
• Weekly payments
• PhilHealth reimbursement or HMO option