Executive Assistant

prudential; Kuala Lumpur; On-site; MYR 89,000 - 134,000; Full time

Job summary

Prudential is seeking a reliable Executive Assistant to provide day-to-day administrative support to a senior executive based in Hong Kong/SG. This role focuses on calendar management, travel coordination, and general secretarial duties, ensuring smooth and efficient office operations.

The ideal candidate will be detail oriented, professional, and able to handle routine administrative tasks with accuracy and discretion and a high standard of confidentiality.

Qualifications

• Diploma or above; secretarial or administrative training is an advantage.
• Minimum 5 years of experience in a secretary or administrative support role.
• Proficient in Microsoft Office; strong written and spoken English.

Responsibilities

• Manage the executive's daily calendar, including meetings, appointments, and calls.
• Coordinate travel arrangements, flights, hotels, visas, and ground transport; prepare itineraries.
• Handle incoming calls, emails, and correspondence; prepare presentations and basic reports.
• Collaborate with internal departments and vendors; support meeting prep and note-taking.

Skills

Attention to detail

Organisational skills

English communication

Discretion with confidential info

Education

Diploma or above

Tools

Microsoft Office

Job description

Prudential's purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people's career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

We are looking for a reliable and well organised Executive Assistant to provide day to day administrative support to a senior executive based in Hong Kong/SG. This role focuses primarily on calendar management, travel coordination, and general secretarial duties, ensuring smooth and efficient office operations. The ideal candidate will be detail oriented, professional, and able to always manage routine administrative tasks with accuracy and discretion and a high standard of confidentiality

Key Responsibilities

Calendar & Schedule Management

• Manage the executive's daily calendar, including scheduling meetings, appointments, and calls
• Coordinate internal and external meetings, including room bookings and meeting logistics
• Monitor schedules and highlight potential conflicts or changes

Travel & Expense Coordination

• Arrange business travel, including flight bookings, hotel reservations, visas, and ground transportation
• Prepare travel itineraries and ensure all arrangements are confirmed in a timely manner
• Support expense claim preparation and submission in accordance with company policies

Administrative & Secretarial Support

• Handle incoming calls, emails, and correspondence on behalf of the executive
• Prepare and format documents, presentations, and basic reports as required
• Maintain organised filing systems and records (electronic and physical)
• Manage office supplies and support simple administrative processes

Coordination & Support

• Liaise with internal departments and external vendors on administrative matters
• Support basic meeting preparation, including agendas and note-taking where required
• Assist with ad-hoc administrative tasks as assigned

Requirements & Qualifications

• Diploma or above; secretarial or administrative training is an advantage
• Minimum 5 years of experience in a secretary or administrative support role
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Good written and spoken English;
• Strong attention to detail and good organisational skills
• Professional, reliable, and able to handle confidential information appropriately

Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.