Event Crew

UNIVERSAL EMPIRE Sdn Bhd; Kuala Lumpur; On-site; MYR 40,000 - 58,000; Full time

Job summary

Universal Empire Sdn Bhd in Kuala Lumpur is seeking an organized Event Coordinator to plan and execute corporate events from concept through wrap-up. You will manage logistics, timelines, registrations, venue, catering and on-site operations with precision.

The role requires strong communication, attention to detail, and the ability to work evenings, weekends, and travel as required by event schedules. Fresh graduates are encouraged to apply and grow with the team.

Qualifications

• Minimum Diploma in Event Management or related field.
• 1–2 years of experience in event coordination or hospitality.
• Fresh graduates are encouraged to apply.

Responsibilities

• Coordinate all logistical aspects of events, including venue, catering, A/V, transportation, and accommodations.
• Develop timelines, run-of-show documents, and contingency plans.
• Manage attendee registration, check-in, and badge printing.
• Source, negotiate, and manage relationships with vendors, contractors, and sponsors.
• Assist in preparing event budgets and track expenditures.
• Serve as on-site point of contact during events and troubleshoot issues.
• Manage event staff, volunteers, and briefings.
• Collaborate with marketing to promote events via emails and social media.

Skills

Event coordination

Project management

Hospitality

Communication

Education

Diploma in Event Management

Related field

Job description

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• Minimum Diploma in Event Management, Hospitality, Marketing, or related field (or equivalent experience).
• 1–2 years of experience in event coordination, project management, or hospitality.
• Fresh graduate are encouraged to apply.

Soft Skills:

• Exceptional organizational and time-management abilities.
• Calm under pressure; excellent crisis-solving skills.
• High attention to detail and a proactive work ethic.
• Flexibility to work evenings, weekends, and travel as required by event schedules.

Requirement

Education & Experience:

• Minimum Diploma in Event Management, Hospitality, Marketing, or related field (or equivalent experience).
• 1–2 years of experience in event coordination, project management, or hospitality.
• Fresh graduate are encouraged to apply.

Soft Skills:

• Exceptional organizational and time-management abilities.
• Calm under pressure; excellent crisis-solving skills.
• Strong verbal and written communication.
• High attention to detail and a proactive work ethic.
• Flexibility to work evenings, weekends, and travel as required by event schedules.

Responsibility

We are searching for a highly organized and detail-oriented Event Coordinator / Crew to manage the end-to-end planning and execution of our events. You will be the logistical engine behind our company events and any promotional activities.

Key Responsibilities

Planning & Logistics

• Coordinate all logistical aspects of events, including venue selection, catering, audio/visual equipment, transportation, and accommodations.
• Develop comprehensive project timelines, run-of-show documents, and contingency plans.
• Manage event registration processes (attendee tracking, check-in, badge printing).
• Source, negotiate, and manage relationships with external vendors, contractors, and sponsors.
• Assist in preparing event budgets and track expenditures to ensure events stay within financial limits.
• Process invoices, purchase orders, and reconcile post-event expenses.
• Maintain an inventory of event supplies (swag, signage, collateral).
• Serve as the primary on-site point of contact during events, troubleshooting issues in real-time.
• Manage event staff, volunteers, and temporary crew; assign duties and conduct briefings.

Communication & Marketing Support

• Collaborate with the marketing team to promote events via email, social media, and internal channels.
• Prepare briefing materials, speaker kits, and run sheets for internal stakeholders.
• Send pre-event communications and surveys to attendees.