Event Operation Executive

Ads On Marketing Sdn Bhd; Selangor; On-site; MYR 28,000 - 45,000; Full time

Job summary

Ads On Marketing Sdn Bhd is seeking an organized Events Coordinator to assist in planning, liaise with vendors, and coordinate site visits and rehearsals for successful events in Selangor, Malaysia. The role requires coordinating timelines, materials, and logistics while ensuring on-time delivery and smooth on-site execution.

The candidate should be able to manage registrations, supervise crews, and handle last-minute issues. Fresh graduates are welcome; training will be provided.

Qualifications

• Degree in Event Management, Marketing, Business, Hospitality, or related field.
• Fresh graduates are encouraged to apply (training will be provided).
• 1–3 years of relevant event or coordination experience will be an added advantage.
• Able to prepare proposals, quotations, and simple presentations (PowerPoint/Google Slides/Canva).
• Good in sourcing vendors, comparing prices, and basic negotiation.
• Organized, detail-oriented, and able to multitask.
• Able to work under pressure and meet tight deadlines.
• Willing to work overtime or weekends when events require.
• Proficient in Microsoft Office / Google Workspace.

Responsibilities

• Assist in event setup planning and timeline coordination.
• Liaise with vendors, suppliers, venue management, and crews.
• Prepare event materials, props, equipment, and logistics checklist.
• Site visit and rehearsal coordination.
• Coordinate with suppliers for delivery, setup, and teardown.
• Ensure all equipment, staging, backdrop, PA system, and props arrive on time.
• Oversee event setup according to layout plan.
• Manage registration counter / guest flow / crowd control.
• Handle on-ground troubleshooting and last-minute issues.
• Ensure event runs according to timeline.
• Brief part-timers, crew, and helpers before event.
• Assign roles and supervise manpower during event.
• Ensure SOP and safety rules are followed.
• Assist client on-site requirements.
• Coordinate VIP / guest management if needed.
• Handle enquiries and provide support during event.
• Supervise teardown and ensure venue handover condition.
• Check and return event equipment.
• Prepare post-event report and inventory checklist.
• Prepare event checklist, layout plan, and operation flow.
• Record issues and improvement points for future events.
• Maintain proper documentation for each project.

Skills

Vendor sourcing

Event coordination

Timeline management

Communication

Education

Degree in Event Management

Tools

Microsoft Office

Google Workspace

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Assist in event setup planning and timeline coordination

Liaise with vendors, suppliers, venue management, and crews

Prepare event materials, props, equipment, and logistics checklist

Site visit and rehearsal coordination

Coordinate with suppliers for delivery, setup, and teardown

Ensure all equipment, staging, backdrop, PA system, and props arrive on time

Manage stock, inventory, and event assets for warehouse

On-Site Event Execution

Oversee event setup according to layout plan

Manage registration counter / guest flow / crowd control

Handle on-ground troubleshooting and last-minute issues

Ensure event runs according to timeline

Crew & Manpower Management

Brief part-timers, crew, and helpers before event

Assign roles and supervise manpower during event

Ensure everyone follows SOP and safety rules

Assist client on-site requirements

Coordinate VIP / guest management if needed

Handle enquiries and provide support during event

Post-Event Wrap Up

Supervise teardown and ensure venue handover condition

Check and return event equipment

Prepare post-event report and inventory checklist

Documentation & Reporting

Prepare event checklist, layout plan, and operation flow

Record issues and improvement points for future events

Maintain proper documentation for each project

Job Requirements

• Degree in Event Management, Marketing, Business, Hospitality, or related field
• Fresh graduates are encouraged to apply (training will be provided)
• 1–3 years of relevant event or coordination experience will be an added advantage
• Able to prepare proposals, quotations, and simple presentations (PowerPoint/Google Slides/Canva)
• Good in sourcing vendors, comparing prices, and basic negotiation
• Organized, detail-oriented, and able to multitask
• Able to work under pressure and meet tight deadlines
• Willing to work overtime or weekends when events require
• Proficient in Microsoft Office / Google Workspace