Event Coordination Executive (1 Year Contract)

Convex Malaysia Sdn Bhd; Kuala Lumpur; Sur place; MYR 45 000 - 73 000; Plein temps

Résumé du poste

The Kuala Lumpur Convention Centre is operated by Convex Malaysia Sdn Bhd. We are seeking a dynamic Event Coordination Executive on a 1-year contract to support all stages of events, from pre-event preparation to onsite coordination and post-event processes, ensuring accurate documentation and proactive client engagement.

The role covers move-in/move-out planning, space setup with housekeeping, security, technical support and catering, and collaboration with internal teams and external partners

Responsabilités

• Event Planning & Documentation: Plans daily event coordination activities, including scheduling customer meetings and maintaining Event Sheets and Service Orders.
• Operational Coordination & Onsite Support: Conducts customer and contractor meetings, room inspections, and event briefings; coordinates setup of event spaces with housekeeping, security, technical support, and catering.
• Interdepartmental & Supplier Coordination: Liaises with internal teams (Asset, Security, Catering, Culinary, Operations) to ensure timely delivery of event services and communicates changes and risks to stakeholders.

Description du poste

Event Coordination Executive (1 Year Contract)

The Event Coordination Executive / Event Coordinator provides essential administrative and operational support throughout all event stages, including pre-event preparation, onsite coordination, and post-event processes. The role ensures timely and accurate documentation, smooth logistical planning, proactive customer engagement, and adherence to the Centre’s policies, legal requirements, and BMS standards. Operating in a dynamic, client-facing environment, the role contributes to delivering seamless, safe, and professional event experiences.

B. Responsibilities

• 1. Event Planning & Documentation
  • Plans daily event coordination activities, including scheduling customer meetings and maintaining Event Sheets and Service Orders.
  • Prepares, updates, and distributes accurate Event Sheets, operational documents, and communications to relevant departments.
  • Coordinates move-in/move-out schedules, build-up/teardown timelines, and other pre-event logistical requirements.
• 2. Operational Coordination & Onsite Support
  • Conducts customer and contractor meetings, room inspections, and event briefings.
  • Coordinates the setup of event spaces, ensuring compliance with requirements such as housekeeping, security, technical support, and catering.
  • Manages event logistics and visitor flow, including VIP movement and crowd management considerations.
• 3. Interdepartmental & Supplier Coordination
  • Liaises with internal teams (Asset, Security, Catering, Culinary, Operations) to ensure timely delivery of event services.
  • Communicates changes, risks, and operational requirements to internal and external stakeholders for smooth event delivery.
  • Coordinates pre-ordered services and ensures service readiness across departments.

The Kuala Lumpur Convention Centre is a world-class facility designed to host International and regional conventions, trade shows, public exhibitions and entertainment events as well as other functions. The convention centre is strategically located within the heart of Kuala Lumpur. Convex Malaysia Sdn Bhd, as operator of the Kuala Lumpur Convention Centre (a subsidiary of KLCC (Holdings) Sdn Bhd) is seeking dynamic, committed and success-driven individual to join their team.

The Kuala Lumpur Convention Centre is a world-class facility designed to host International and regional conventions, trade shows, public exhibitions and entertainment events as well as other functions. The convention centre is strategically located within the heart of Kuala Lumpur. Convex Malaysia Sdn Bhd, as operator of the Kuala Lumpur Convention Centre (a subsidiary of KLCC (Holdings) Sdn Bhd) is seeking dynamic, committed and success-driven individual to join their team.