Engineering Projects Coordinator & Admin

Kinergy Advancement Berhad; Kuala Lumpur; On-site; MYR 536,000 - 937,000; Full time

Job summary

Kinergy Advancement Berhad headquarters hosts a Project Admin who coordinates daily progress updates across projects, manages correspondence, and maintains the PJ file in line with the PJ File Checklist. The role includes coordinating meetings, producing minutes, and preparing supporting documents for equipment applications.

Responsibilities also cover ECOS account setup, document generation (Forms A/G/H), and tracking submission and payment workflows.

Responsibilities

• Consolidate daily progress reports across assigned projects and circulate updates to the Project Management group.
• Monitor project mailboxes and escalation correspondence; file and track outstanding items until closure.
• Maintain the PJ (Project) folder in line with the PJ File Checklist.
• Process outgoing correspondence; route drafts for review and transmit approved letters with appendices.
• Arrange meetings (physical/online), set up Teams invites with agenda, confirm attendance.
• Attend meetings, take notes, draft and issue minutes with action items and deadlines.
• Prepare supporting documents for new ST equipment applications (e.g. FAT/Sijil Ujian Suisbod, relay calibration reports).
• Set up ECOS account (ecos.st.gov.my), create and input draft applications, and coordinate signatures with client and supplier.
• Generate Form A, Form G, and Form H in ECOS and coordinate submissions to ST HQ/office.
• Prepare official letters for client signatures and hardcopy submissions; scan supporting documents for submission to ST.
• Monitor approval status in ECOS and coordinate resubmissions; track ST payments to certificate handover.
• Maintain PJ files (memos, minutes, SOPs, progress reports, RFIs, O&M manuals, warranties) and ensure timely completion of records.

Job description

Kinergy Advancement Berhad headquarters hosts a Project Admin who coordinates daily progress updates across projects, manages correspondence, and maintains the PJ file in line with the PJ File Checklist. The role includes coordinating meetings, producing minutes, and preparing supporting documents for equipment applications.

Responsibilities also cover ECOS account setup, document generation (Forms A/G/H), and tracking submission and payment workflows.