Engagement and Communications Specialist (1 year contract)

Terumo Malaysia Sdn Bhd; Selangor; On-site; MYR 33,480 - 55,800; Full time

Job summary

Terumo Malaysia Sdn Bhd is seeking an Executive Assistant to support the Country Director and cluster leadership team. This role involves managing schedules, coordinating travel and meetings, and providing communications assistance.

Candidates should have a Bachelor’s degree in business administration, excellent writing skills, and at least one year of relevant experience. The position requires strong attention to detail and the ability to work independently under tight deadlines.

Qualifications

• Minimum 1 year of experience in an EA, Marketing/Internal Communications, or PA role.
• Knowledge and experience in personal assistant duties and basic content creation.
• Proactive mindset and ability to work on initiative and tight deadlines.

Responsibilities

• Manage calendar and schedule across multiple time zones.
• Coordinate travel and logistics including flights and accommodation.
• Organize and support meetings, including taking minutes and follow-ups.
• Coordinate external and internal events, manage communications material.

Skills

Excellent writing skills

Strong communication in English (written and verbal)

Attention to detail

Project management

Event coordination

Education

Bachelor’s degree in business administration or related field

Job description

Summary of the Role

Support the Country Director as an Executive Assistant providing organizational support for the country leader and cluster leadership team, including schedule and travel management, project or program support, and communications assistance.

Key Functions / Responsibilities

• Support Country Leader:
  • Calendar & schedule management across multiple time zones.
  • Travel & logistics coordination (flights, accommodation, visas, itineraries).
  • Meeting support: organize, attend, take minutes, ensure follow‑up.
• Support the organization:
  • External and internal event coordination (planning, publicity, logistics, post‑event surveys).
  • Coordination of meetings, travels, internal training, company activities.
  • Create, design, edit and manage communications material – EDMs, infographics, PowerPoint slides, videos.
• General office administration management.

Education & Experience

• Bachelor’s degree in business administration, mass communication, journalism, or a related field.
• Minimum 1 year of experience in an EA, Marketing/Internal Communications, or PA role.
• Excellent writing skills and strong communication in English (written and verbal).
• Knowledge and experience in personal assistant duties, basic content creation, project and event management.
• Strong attention to detail, analytical and contract writing skills.
• Proactive, anticipatory mindset, ability to work on own initiative and tight deadlines.