Energy Project Site Coordinator & Logistics Admin

TimesConsult; Pasir Gudang; On-site; MYR 60,000 - 90,000; Full time

Job summary

TimesConsult is seeking a Project Site Coordinator for Energy Projects in Malaysia. The role focuses on preparing and maintaining project progress reports, presentations, records and documentation, attending meetings, and preparing minutes with action-item follow-ups.

You will handle site onboarding, maintain records of personnel and timesheets, support daily site administration and reporting, and coordinate site logistics such as deliveries, transport, accommodation and travel.

Qualifications

• Experience in project coordination, site administration, document control, or logistics coordination.
• Strong organizational and administrative skills.
• Proficient in Microsoft Office.
• Good command of English.
• Ability to manage multiple tasks in a structured manner.

Responsibilities

• Prepare and maintain project progress reports, presentations, records, and documentation.
• Attend meetings, prepare minutes, and follow up on action items.
• Coordinate site onboarding and maintain records of site personnel, timesheets, and working hours.
• Maintain databases, filing systems, and project/site records.
• Support daily site administration and reporting requirements.
• Coordinate site logistics, including deliveries, parcels, transportation, accommodation, and travel arrangements.
• Assist with site office, facilities, office supplies, and visitor PPE.
• Liaise with local suppliers and contractors when required.
• Support continuous improvement of administrative processes and site operations.
• Provide general administrative support to the Site Manager and project team.

Skills

Microsoft Office

Coordination

Administration

Job description

TimesConsult is seeking a Project Site Coordinator for Energy Projects in Malaysia. The role focuses on preparing and maintaining project progress reports, presentations, records and documentation, attending meetings, and preparing minutes with action-item follow-ups.

You will handle site onboarding, maintain records of personnel and timesheets, support daily site administration and reporting, and coordinate site logistics such as deliveries, transport, accommodation and travel.