Elite Executive Assistant for 3 Senior Principals

Chin Hin Group; Kuala Lumpur; On-site; MYR 60,000 - 108,000; Full time

Job summary

Chin Hin Group in Kuala Lumpur seeks a dedicated Personal Assistant / Secretary to provide confidential secretarial support for three Senior Management Principals. You will manage calendars, travel, meetings and correspondence to ensure smooth daily operations.

Requirements: Diploma or Bachelor’s in Secretarial Studies or Business Administration, 2+ years of secretarial experience, strong MS Office skills, and familiarity with AI productivity tools.

Qualifications

• Diploma or Bachelor's in Secretarial Studies or Business Administration or equivalent.
• Minimum 2 years of secretarial or executive administrative experience; supporting multiple senior executives is an advantage.
• Highly meticulous with the ability to manage competing priorities from multiple Principals.
• Strong organizational, planning and multitasking abilities with a sense of urgency.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Excel (Intermediate), Power BI, PowerPoint, and Word.
• Competent in using AI productivity tools.
• Ability to work independently with minimal supervision while collaborating as part of a team.
• Strong interpersonal skills to manage Principals’ expectations professionally.

Responsibilities

• Manage and coordinate calendars for 3 Principals with conflict-free scheduling.
• Plan, book and coordinate all travel arrangements for the Principals, incl. visas and hotels.
• Coordinate and host visitors and meetings, ensuring a professional experience.
• Schedule meetings, prepare agendas, take minutes and track action items.
• Handle emails, calls and correspondence; maintain filing systems and records.
• Provide ad hoc administrative or personal support and anticipate needs.

Skills

Executive administration

Multitasking

Planning & organization

Written communication

Verbal communication

Discretion/confidentiality

Interpersonal skills

Education

Diploma or Bachelor’s in Secretarial Studies or Business Administration

Tools

MS Excel

Power BI

PowerPoint

Word

AI productivity tools

Job description

Chin Hin Group in Kuala Lumpur seeks a dedicated Personal Assistant / Secretary to provide confidential secretarial support for three Senior Management Principals. You will manage calendars, travel, meetings and correspondence to ensure smooth daily operations.

Requirements: Diploma or Bachelor’s in Secretarial Studies or Business Administration, 2+ years of secretarial experience, strong MS Office skills, and familiarity with AI productivity tools.