Executive Assistant (Mandarin Speaker)

Tap Growth ai; Kuala Lumpur; On-site; MYR 67,000 - 134,000; Full time

Benefits offered by this job

None

Job summary

Tap Growth ai in Kuala Lumpur seeks an Executive Assistant fluent in Mandarin to support the Executive Chairman with comprehensive administrative duties. The role covers calendar management, document drafting, confidential correspondence, travel planning, and event coordination, with occasional on-site travel.

Applicants should have a Bachelor’s degree and 5+ years as a Personal Assistant to senior management, plus strong MS Office skills and confidentiality.

Qualifications

• Bachelor's degree in any discipline is required.
• At least 5 years as Personal Assistant to Director or Senior Management.
• Experience handling travel arrangements and personal errands is essential.
• Mandarin capability is an advantage; English and Malay preferred.

Responsibilities

• Provide comprehensive administrative and secretarial support to the Executive Chairman.
• Manage calendars, appointments, meetings, and scheduling with discretion.
• Draft, edit, and proofread letters, emails, and reports; ensure timely follow-up.
• Handle confidential correspondence and sensitive information professionally.
• Coordinate travel arrangements including flights and visas; occasional travel with Chairman.
• Screen calls, emails, visitors, and manage incoming correspondence.
• Prepare meeting agendas, presentations, and minutes; track follow-ups.
• Coordinate internal meetings and company events; oversee logistics.
• Welcome clients and guests; liaise with internal and external stakeholders.
• Perform ad-hoc office admin tasks and personal errands as required.
• Liaise with management and staff while maintaining confidentiality.

Skills

Multitasking

Confidentiality

MS Office

Interpersonal skills

Travel coordination

Mandarin language

Education

Bachelor's degree

Tools

Microsoft Office

Job description

We're Hiring: Executive Assistant (Mandarin Speaker)

About the client:

The client is a Bursa Malaysia Main Market-listed investment holding company, specialising in integrated water, wastewater, and environmental solutions, with core businesses spanning water and wastewater engineering, construction, facilities management, plantation, and property development.

Job Responsibilities:

• Provide comprehensive administrative and secretarial support to the Executive Chairman.
• Manage complex calendars, appointments, meetings, and scheduling with tact, diplomacy, and discretion.
• Draft, edit, and proofread letters, documents, emails, reports, and proposals, ensuring timely follow-up on all matters requiring responses.
• Handle confidential correspondence, reports, and sensitive information with a high level of professionalism and confidentiality.
• Coordinate travel arrangements, including flights, accommodation, transportation, and visa applications.
• Occasionally travel with the Executive Chairman to provide on-site support and assistance when required.
• Screen and manage phone calls, emails, visitors, and incoming correspondence on behalf of the Executive Chairman.
• Prepare meeting agendas, presentations, minutes, and follow-up action items.
• Coordinate internal meetings, luncheons, coffee sessions, and company events.
• Oversee event logistics and ensure the smooth execution of in-house functions and meetings.
• Welcome and attend to clients, guests, and business associates professionally.
• Handle office administration tasks, personal errands, and ad-hoc assignments as required.
• Liaise professionally and confidentially with internal departments, external stakeholders, and business partners.
• Prioritize tasks effectively and manage urgent matters within tight deadlines.
• Collate, organize, and manage the flow of information internally and externally.
• Maintain strict confidentiality while interacting professionally with all levels of management, staff, clients, and business associates.

Job Requirements:

• Bachelor’s Degree in any discipline with more than 5 years working experience as Personal Assistant to the Director/Senior Management.
• Possessed valid driving license (D).
• Ability to multitask and remain motivated and positive.
• Experience in handling travel arrangement and personal errand is a must.
• Preferred Language: English and Malay. Ability to converse in Mandarin would be an advantage.
• Must demonstrate a can-do attitude.
• Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
• Ability to read and interpret various documents.
• High level of interpersonal skills to interact with co-workers and executives.
• Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
• Demonstrate strong knowledge and extensive use of Microsoft Office.
• Committed with job and able to work during weekend / odd hours.
• Able to start immediately will added advantages.

For more information, you may reach out to Rainie Chua at [e-mail] or contact her at [phone].