EHS Coordinator cum Document Controller

Ovivo Water; Seberang Perai; On-site; MYR 60,000 - 90,000; Full time

Job summary

Ovivo Water is seeking an EHS Coordinator to coordinate and support the implementation of safety policies across projects in Malaysia. The role includes preparing documentation, site inductions, hazard assessments, and maintaining EHS records and SharePoint databases.

You will conduct inspections, support incident investigations, and coordinate training and audits while ensuring compliance with Malaysian OSHA requirements and internal procedures.

Qualifications

• Diploma in Occupational Safety & Health or related discipline.
• Minimum 2 years of experience in EHS coordination or related admin role; project/construction exposure is a plus.
• Knowledge of Malaysian OSHA requirements and EHS management systems.
• Proficient with Microsoft Office and SharePoint for documentation control.
• Strong organization and communication skills with accuracy in records.

Responsibilities

• Coordinate and support implementation of EHS policies, procedures, and programs to meet company and client requirements.
• Provide administrative support to the EHS department, including documentation and records management.
• Assist in preparing site entry docs, registrations, inductions, permits, and mobilization.
• Coordinate safety inductions, toolbox talks, EHS training, and awareness activities for staff and subcontractors.
• Conduct workplace safety inspections and assist in risk assessments and corrective actions.
• Maintain EHS databases, SharePoint, permits, licenses, and statutory docs.
• Collect, analyze, and present EHS data and safety statistics for management and clients.
• Track Emergency Response Team programs, fire equipment inspections, and maintenance schedules.
• Assist in incident investigations and follow-up of corrective actions.
• Manage project documents, revision control, filing, and archiving per procedures.
• Support audits, compliance activities, and continuous improvement initiatives.

Skills

Organizational skills

Communication

Analytical skills

Multitasking

Independent work

Education

Diploma in Occupational Safety & Health or related discipline

Tools

SharePoint

Excel

Word

PowerPoint

Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Coordinate and support the implementation of Environmental, Health & Safety (EHS) policies, procedures, and programs to meet company and client requirements.
• Provide administrative support to the EHS department, including preparation and maintenance of EHS documentation and records.
• Assist in preparing site entry documentation, personnel registrations, inductions, permits, and project mobilization requirements.
• Coordinate safety inductions, toolbox meetings, EHS training programs, and awareness activities for employees and subcontractors.
• Conduct workplace safety inspections and assist in hazard identification, risk assessments, and corrective action tracking.
• Maintain and update EHS databases, SharePoint systems, records, permits, licenses, and statutory documentation.
• Collect, compile, and analyze EHS data and prepare safety statistics, reports, and presentations for management and clients.
• Track and coordinate Emergency Response Team (ERT) programs, fire safety equipment inspections, and maintenance schedules.
• Assist in incident, accident, and near-miss investigations, including documentation, root cause analysis, and follow-up of corrective actions.
• Manage all project documents, including drawings, procedures, reports, correspondence, and client submissions.
• Ensure proper document control, revision tracking, filing, distribution, retrieval, and archiving in accordance with company procedures.
• Support audits, compliance activities, continuous improvement initiatives, and any other duties assigned by management from time to time.
• Any other duties and responsibilities may be assigned by the immediate superior from time to time.

Job Requirements :

• Diploma in Occupational Safety & Health, Environmental Management, Business Administration, Engineering, or any related discipline.
• Minimum 2 years of experience in EHS coordination, document control, or a related administrative role; experience in project or construction environments is an advantage.
• Knowledge of Malaysian OSHA requirements, EHS management systems, and document control practices.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook) and document management platforms such as SharePoint.
• Strong organizational, communication, analytical, and multitasking skills with the ability to work independently and maintain accurate records.