Document Controller (JB)

Weichai Singapore Pte Ltd; Johor Bahru; On-site; MYR 50,000 - 80,000; Full time

Job summary

Weichai Singapore Pte Ltd is seeking a detail-oriented Document Controller to support APAC data centre projects. You will manage contracts, drawings, RFIs, meeting minutes, and change orders, ensuring accurate version control and accessible records across SharePoint and cloud platforms.

You will coordinate with Project Managers, Engineers, and site teams, distribute documents, track revisions, and assist in audits. Some travel across APAC is required to maintain consistency and compliance.

Qualifications

• Diploma or Bachelor’s degree in Project Management, Engineering, or related discipline.
• 3+ years of document control experience in data centre, construction, or infrastructure projects.
• Experience managing documentation across multiple project locations.
• Strong knowledge of document control systems and platforms.
• Ability to work in a fast-paced, multi-project environment with competing priorities.
• Excellent attention to detail and organizational skills.
• Willingness to travel across APAC as required.

Responsibilities

• Register, track, file, and maintain all project documentation (contracts, drawings, RFIs, minutes, reports, change orders).
• Maintain an organized document control system for electronic and physical records.
• Ensure version control and timely uploads to SharePoint or designated platforms.
• Distribute documents to contractors, suppliers, and internal stakeholders with accuracy and timeliness.
• Manage revisions, approvals, and transmittals across project teams.
• Collaborate with Project Managers and engineers to collect, review, and distribute required documentation.
• Support audits with complete, accessible documentation.
• Assist in developing and improving document control procedures and workflows.
• Travel to APAC project sites to oversee document control and ensure consistency.

Skills

Documentation management

Attention to detail

Organization

Multi-project coordination

Travel coordination

Education

Diploma or Bachelor’s degree in Project Management or Engineering

Tools

Autodesk Construction Cloud

Procore

PMWeb

AutoCAD

Microsoft Office

Microsoft Project

SharePoint

Job description

Overview:

We are seeking a detail-oriented and highly organized Document Controller to support the management and coordination of project documentation for data centre projects across the APAC region. This role is critical in ensuring that all project documents are properly controlled, stored, and accessible throughout the project lifecycle, in compliance with company, regulatory, and industry standards.

Key Responsibilities:

1.Document Management & Control

• Register, track, file, and maintain all project documentation, including contracts, drawings, specifications, RFIs, meeting minutes, reports, and change orders.
• Maintain an efficient and well-organized document control system for both electronic and physical records.
• Ensure all documents are accurately version-controlled, regularly updated, and uploaded to SharePoint or other designated platforms.
• Work closely with project teams to ensure timely document submission in accordance with quality and compliance requirements.
• Utilize document management platforms such as Autodesk Construction Cloud, Procore, PMWeb, or similar systems to manage project documentation.
• Operate basic software tools including AutoCAD, Autodesk applications, Microsoft Office, and Microsoft Project.
• Apply standard project document numbering systems and understand basic technical terminology used on construction sites.

2.Document Distribution & Control

• Distribute project documentation to contractors, suppliers, consultants, and internal stakeholders in a timely and accurate manner.
• Manage document revisions, approvals, and transmittals across multiple project teams.
• Ensure all stakeholders are using the correct and latest document versions and are promptly informed of any updates or changes.

3.Collaboration & Coordination

• Act as the primary point of contact for all document-related queries and issues.
• Liaise with Project Managers, Engineers, and other project personnel to collect, review, and distribute required documentation.
• Assist in the preparation of project reports, presentations, and other documentation as needed.

4.Compliance & Quality Assurance

• Ensure all project documentation complies with company policies, regulatory requirements, and project-specific standards.
• Support internal and external audits by providing accurate, complete, and readily accessible documentation.
• Participate in the development, implementation, and continuous improvement of document control procedures and workflows.

5.Travel and Site Support (APAC)

• Travel to project sites across the APAC region as required to oversee document control processes and ensure consistency across locations.
• Support local site teams with document management activities, including document reviews and compliance checks.

Requirements:

• Diploma or Bachelor’s degree in Project Management, Engineering, or a related discipline.
• Minimum 3 years of experience in document control, preferably within data centre, construction, or infrastructure projects.
• Proven experience managing documentation across multiple project locations.
• Strong working knowledge of document control systems and platforms.
• Ability to work effectively in a fast-paced, multi-project environment with competing priorities.
• Strong attention to detail, organizational, and time-management skills.
• Ability to work independently, take initiative, and collaborate effectively within a team.
• Willingness and flexibility to travel across the APAC region when required.
• Experience with data centre projects is an advantage.