DOCUMENT CONTROLLER EXECUTIVE

Chakli Heavylift Sdn Bhd; West Coast Division; On-site; MYR 33,000 - 60,000; Full time

Job summary

Chakli Group in Sabah is seeking a Document Controller Executive to manage and maintain company documents, records, and filing systems. You will update, track, control, and distribute documents while coordinating with departments to ensure accuracy and compliance.

Support ISO documentation, internal audits, and quality management system requirements, plus monitor daily diesel usage and maintenance records for reporting and payments.

Qualifications

• Diploma or Degree in Business Administration, Management, Supply Chain, Operations Management, or related field.
• Minimum 2–5 years working experience in Document Control, Administration, Operations, or related functions.
• Proficient in Microsoft Excel, Word, Outlook, and document management systems.

Responsibilities

• Manage and maintain company documents, records, and filing systems.
• Ensure documents are properly updated, tracked, controlled, and distributed.
• Monitor document revisions and maintain document control procedures.
• Maintain both hardcopy and electronic filing systems.
• Coordinate with departments to ensure document compliance and accuracy.
• Support ISO documentation, internal audits, and quality management system requirements.
• Monitor and update daily diesel usage reports submitted by equipment operators.
• Verify diesel consumption records, stock in/out transactions, and supporting receipts.
• Prepare monthly diesel consumption reports for finance and payment processing.
• Review and verify monthly Equipment Checklist Reports and maintenance records.

Skills

Attention to detail

Record management

Communication

Education

Diploma or Degree in Business Administration, Management, Supply Chain, Operations Management, or related field

Tools

Microsoft Excel

Word

Outlook

Document management systems

Job description

Join Chakli Group and become part of a growing company in the heavy lifting, logistics, and transportation industry. As a Document Controller Executive, you will manage and maintain company documents, records, and filing systems, ensuring documents are properly updated, tracked, controlled, and distributed.

Key responsibilities

• Manage and maintain company documents, records, and filing systems
• Ensure documents are properly updated, tracked, controlled, and distributed
• Monitor document revisions and maintain document control procedures
• Maintain both hardcopy and electronic filing systems
• Coordinate with departments to ensure document compliance and accuracy
• Support ISO documentation, internal audits, and quality management system requirements
• Monitor and update daily diesel usage reports submitted by equipment operators
• Verify diesel consumption records, stock in/out transactions, and supporting receipts
• Prepare monthly diesel consumption reports for finance and payment processing
• Review and verify monthly Equipment Checklist Reports and maintenance records

About you

• Diploma or Degree in Business Administration, Management, Supply Chain, Operations Management, or related field
• Minimum 2–5 years working experience in Document Control, Administration, Operations, or related functionsli>
• Proficient in Microsoft Excel, Word, Outlook, and document management systems
• Strong attention to detail, filing, and record management skills
• Knowledge of ISO 9001:2015 documentation requirements is an added advantage
• Able to work independently, prioritize tasks, and meet deadlines
• Good communication and coordination skills

About us

Chakli Group is a growing company in the heavy lifting, logistics, and transportation industry.

Logistics, Freight & Delivery Services 51-100 employees

We are an established company providing transportation, hiring equipment, freight forwarding & logistics services in Sabah and Labuan. We have immediate vacancy for the following position and would like to invite dynamic and result oriented individuals to be part of our team.

We are an established company providing transportation, hiring equipment, freight forwarding & logistics services in Sabah and Labuan. We have immediate vacancy for the following position and would like to invite dynamic and result oriented individuals to be part of our team.