Document Controller - Aconex (Industrial & Science) - Batu Kawan, Penang

Turner & Townsend; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Turner & Townsend, a global professional services firm, is seeking a Document Controller for our Kuala Lumpur operations. The role focuses on managing project document workflows, templates, and record keeping for complex projects.

You will coordinate document control with the project team and external parties to ensure timely, accurate documentation delivery. Ideal candidates have 3+ years in document control, strong English communication, and proficiency in MS Office and document management

Qualifications

• 3 years of relevant experience as document controller on large-scale projects.
• Aconex system knowledge and experience is a must.
• Ability to engage and communicate effectively with stakeholders at all levels.
• Strong MS Office skills (SharePoint, Outlook, Word, Excel, PowerPoint).
• Procore Document Control Management knowledge is a plus.
• Detail-oriented, organized and able to multitask.
• Fluent in English.

Responsibilities

• In charge of project folder setup, folder management, registries, and document/drawing number allocation.
• Liaise with project team and external parties to distribute project information.
• Assist the Project Manager during documentation with vendors and contractors.
• Process and control all project document types daily in a timely, accurate manner.
• Ensure quality documentation including documents, drawings, RFIs, and registers are maintained.
• File documents in physical and digital records and ensure proper storage.
• Communicate changes to document control procedures to the project team.
• Assist in implementing new document management systems and processes.
• Adhere to company and client documentation standards of filing.
• Maintain confidentiality of sensitive documentation.

Skills

Aconex system knowledge

Strong English communication

Detail-oriented

Multitasking

Tools

SharePoint

Outlook

Word

Excel

PowerPoint

Procore

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com

Job Description

• A basic understanding of construction projects and documentation system
• Be able to follow specific Document Templates Systems of the company and of the client
• In charge of project folder setup, folder management, formulating registries, and document and drawing number allocation.
• Liaising with and distributing project-related information with the project team and potentially external parties.
• Assist the Project Manager during documentation of instructions and correspondnces with vendors and contractors
• Process and control all project document types on a day-to-day basis in an accurate and timely manner.
• Ensure that quality documentation, such as documents, drawings, RFIs, and incoming and outgoing registers, is maintained.
• File documents in physical and digital records and ensure appropriate storage.
• Communicate changes to document control procedures or other relevant information to the project team in consultation with the Project Manager / Design Manager.
• Assists in implementing new and improving Document Management systems and document management processes.
• Adhering to company norms and requirements, as well as client documentation standards of filing
• Maintain confidentiality of sensitive documentation.

Qualifications

• 3 years of relevant working experience as document controller, preferably with experience dealing with large scale of projects for semiconductor and advanced manufacturing.
• Aconex system knowledge and experience is a must
• Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels.
• Strong MS Office Skillset (SharePoint, Outlook, Word, Ms Excel, PowerPoint).
• Procore Document Control Management systems knowledge is a plus.
• Detail-oriented as well as organized, and multitasker.
• Fluent in English

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.