Document Controller

China Construction Yangtze River (Malaysia) Sdn Bhd; Selangor; On-site; MYR 39,000 - 78,000; Full time

Job summary

China Construction Yangtze River (Malaysia) Sdn Bhd is seeking a capable document controller to establish and manage project document control registers and filing systems in Malaysia. You will implement a Project Document Management System, ensure compliant submissions, and coordinate document flow with clients and subcontractors.

Proficiency in Mandarin and English, along with strong Microsoft Office skills, are preferred to support communication across project teams and Mandarin-speaking

Qualifications

• Diploma/Degree in Business Studies, Administration, or related field.
• Basic English and Mandarin communication and writing skills preferred.
• Proficiency in Mandarin to communicate with Mandarin-speaking clients.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Establish and implement a project-related documents control register and filing system.
• Implement a Project Document Management System and processes.
• Ensure document submissions comply with project formats and requirements.
• Establish and maintain a correspondence system.
• Coordinate workflows for design documentation approvals and records.
• Plan and record document flow to clients, sub-contractors and project office.
• Record issues and track location of control documents and drawings.
• Issue letters and receipts for circulating documents.
• Maintain current versions of revision-controlled documents.
• Coordinate storage and archiving of project and organisational records.
• Ensure confidentiality of documents.
• Perform duties per company policies and procedures.

Skills

Document control

Project document management

Microsoft Office

Mandarin communication

English communication

Education

Diploma/Degree in Business Studies/Administration/Management

Tools

Microsoft Office

Job description

• Establish and implement an efficient project-related documents control register, database and hard copy filing system.
• Implement Project Document Management System and processes.
• Ensure document submissions are in accordance and compliant with project document formats and requirements.
• Establish and maintain a correspondence system.
• Implement workflows and collate issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval.
• Plan and record documents flow to and from all necessary parties, including clients, sub- contractors and the project office.
• Record issues and track location of control documents and drawings.
• Issue letters and receipts concerning the documents in circulation.
• Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties.
• Coordinate storage and archiving of project and organisational records
• Ensure the documents are managed in strict confidentiality.
• Perform all duties in accordance with company policies, processes, systems and procedures.

Job Requirement

• Diploma/Degree in Business Studies/Administration/Management or other associated disciplines
• Basic English and Mandarin communication and writing skills are preferred.
• We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Proficient in Microsoft Office Application (Word, Excel, Power Point)