Document Controller

Nabati Group; Selangor; On-site; MYR 20,000 - 36,000; Full time

Job summary

Nabati Group is seeking a detail-oriented Document Controller to manage supplier invoices and related documents in Malaysia. You will organize, scan, and submit materials to the Shared Service Center and maintain filing systems for Finance and Accounting records.

The role requires 1–3 years of relevant experience, proficiency in Excel and MS Office, and a strong eye for accuracy. Overtime may be needed during closing periods in a fast-paced environment.

Qualifications

• Diploma in a related field.
• 1–3 years of experience in document control, finance administration, Accounts Payable support, or similar roles.
• Good understanding of document management, retention, and internal control requirements.
• Experience in FMCG, distribution, multinational companies, or shared service environments is a plus.
• Proficient in Microsoft Excel and Microsoft Office applications.

Responsibilities

• Receive supplier invoices and supporting documents from vendors and internal departments.
• Organize, maintain, scan, and submit supplier invoices and supporting documents to the HQ Indonesia AP Shared Service Center.
• Ensure submitted documents are clear, complete, properly referenced, and submitted within established timelines.
• Maintain document submission logs and coordinate with the SSC team regarding document requirements and submission status.
• Maintain accurate physical and electronic filing systems for Finance & Accounting documentation.
• Archive invoices, purchase orders, goods receipt documents, payment support documents, contracts, and related records.
• Support internal and external audits by providing requested documentation.
• Maintain reports on document submissions, outstanding documents, and document status.
• Support initiatives to enhance document management efficiency and governance.

Skills

Attention to detail

Organizational skills

Integrity and confidentiality

Independent worker

Education

Diploma in a related field

Tools

Microsoft Excel

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Receive supplier invoices and supporting documents from vendors and internal departments.

Organize, maintain, scan, and submit supplier invoices and supporting documents to the HQ Indonesia AP Shared Service Center.

Ensure submitted documents are clear, complete, properly referenced, and submitted within established timelines.

Maintain document submission logs and coordinate with the SSC team regarding document requirements and submission status.

Maintain accurate physical and electronic filing systems for Finance & Accounting documentation.

Archive invoices, purchase orders, goods receipt documents, payment support documents, contracts, and related records.

Support internal and external audits by providing requested documentation.

Maintain reports on document submissions, outstanding documents, and document status.

Support initiatives to enhance document management efficiency and governance.

Responsibilities

• Receive supplier invoices and supporting documents from vendors and internal departments.
• Organize, maintain, scan, and submit supplier invoices and supporting documents to the HQ Indonesia AP Shared Service Center.
• Ensure submitted documents are clear, complete, properly referenced, and submitted within established timelines.
• Maintain document submission logs and coordinate with the SSC team regarding document requirements and submission status.
• Maintain accurate physical and electronic filing systems for Finance & Accounting documentation.
• Archive invoices, purchase orders, goods receipt documents, payment support documents, contracts, and related records.
• Support internal and external audits by providing requested documentation.
• Maintain reports on document submissions, outstanding documents, and document status.
• Support initiatives to enhance document management efficiency and governance.

Qualifications

• Diploma in a related field.
• Minimum 1–3 years of experience in document control, finance administration, Accounts Payable support, or a similar role.
• Good understanding of document management principles, record retention practices, and internal control requirements.
• Experience in FMCG, distribution, multinational companies, or shared service environments is an added advantage.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Ability to handle large volumes of documents with a high level of accuracy and attention to detail.
• Willing to work overtime during month‑end closing, year‑end closing, audits, and other business‑critical periods when required.

Key Competencies

• Strong document control and record management skills.
• High attention to detail and accuracy.
• Strong organizational and administrative skills.
• High level of integrity and confidentiality.
• Good understanding of finance and Accounts Payable documentation flow.
• Ability to work independently with minimal supervision.