Document Controller

Hirehub Group; Selangor; On-site; MYR 28,000 - 56,000; Full time

Job summary

Hirehub Group in Malaysia is seeking a detail-oriented Document Control Administrator to manage and control company documents in both hardcopy and electronic formats. You will ensure filing, version control, and timely submission of reports across departments.

The role requires a Diploma or Degree in business/ ADMIN, 1–2 years' experience, and Mandarin proficiency. Proficiency in MS Office and ability to work independently are essential for meeting deadlines in Banting and Kapar locations.

Qualifications

• Diploma or degree in Business Administration or related field.
• 1–2 years of experience in document control or administrative support.
• Familiar with Document Management Systems (DMS) is an added advantage.
• Good organizational skills and attention to detail.
• Proficient in Microsoft Office; ability to work independently.

Responsibilities

• Manage and control company documents in hardcopy and electronic formats.
• Ensure proper document filing, version control, and record maintenance.
• Distribute, track, and update documents according to procedures.
• Coordinate with internal departments to ensure documentation accuracy and compliance.
• Maintain document control registers and ensure timely submission of reports.
• Support audit processes by providing required documentation.

Education

Diploma or Degree in Business Administration, Management, or related field

Mandarin speaking and writing

Tools

Document Management Systems

Microsoft Office (Excel, Word, Outlook)

Job description

Company Background

A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.

Job Description:

• Manage and control company documents in both hardcopy and electronic formats.

• Ensure proper document filing, version control, and record maintenance.

• Distribute, track, and update documents according to company procedures.

• Coordinate with internal departments to ensure documentation accuracy and compliance.

• Maintain document control registers and ensure timely submission of reports.

• Support audit processes by providing required documentation.

Job Requirements:

• Diploma or Degree in Business Administration, Management, or related field.

• At least 1–2 years of experience in document control or administrative support.

• Familiar with document management systems (DMS) is an added advantage.

• Good organizational skills and attention to detail.

• Proficient in Microsoft Office (Excel, Word, Outlook).

• Able to work independently and meet deadlines.

• Proficient inMandarin speaking and writing.

Location:

Banting, Selangor (early stage will work in Kapar, Selangor first)

Working Hours:

Mon - Fri (9:00AM - 6:00PM), Sat (9:00AM - 1:00PM)

Salary Range:

RM2,500 - RM5,000

PIC:

Ms Haze ([phone])