Distribution Representative / Operations Officer (Fuels Distribution)

Ideal Reliance; Permatang Pauh; On-site; MYR 28,000 - 45,000; Full time

Job summary

Ideal Reliance in Malaysia is seeking a Distribution Representative / Operations Officer (Fuels Distribution) to manage daily logistics for the East Coast region from Prai, coordinating deliveries and handling loading slips and invoices.

Diploma or equivalent required; SAP experience is an advantage. You will liaise with transporters and internal teams to resolve delivery issues, monitor stock, and maintain terminal supplies. Fluency in English and Bahasa Malaysia is required.

Qualifications

• Diploma or equivalent required.
• Experience with SAP system is an advantage.
• Good IT skills including MS Office and data entry.

Responsibilities

• Coordinate daily planned trip deliveries from Prai terminals to Retail and CI customers; manage loading slips and invoices.
• Conduct stock lifting and product issuance reconciliations with 3rd-party terminals; generate routine stock reports.
• Track dealer payments and flag non-compliance to CSU.
• Monitor terminal consumables and maintain uninterrupted supplies.
• Act as regional liaison between transporters, terminal operations, and internal teams to resolve delivery issues.

Skills

Fluent English

Bahasa Malaysia

Problem solving

Stakeholder management

Adaptability

Education

Diploma or equivalent

Tools

SAP system

Microsoft Office

Job description

Job Overview

• Position: Distribution Representative / Operations Officer (Fuels Distribution)


• Location: Prai (Managing East Coast Region operations)


• Education: Diploma or equivalent


• Key Advantage: Experience with SAP system

Core Accountabilities

• Order Fulfillment & Logistics: Coordinate daily planned trip deliveries from Chevron & PDB Prai Terminals to Retail and CI customers. Manage all delivery documentation (Loading Slips, PDN/Invoices).


• Reconciliation & Reporting: Conduct daily stock lifting and product issuance reconciliations with 3rd-party terminals. Generate daily, weekly, and monthly stock reports for Supply, Distribution, and Retail teams.


• Financial Admin: Track and update dealer payment statuses (Cheques and Direct Debit Reports); report non-compliance to CSU.


• Inventory Control: Monitor, reconcile, and maintain uninterrupted supplies of terminal consumables (security seals, additives, stationery).


• Stakeholder Management: Act as the primary regional liaison between transporters, terminal operations (Chevron/Petronas), and internal teams to resolve delivery and operational issues.

Key Competencies

• Technical: HSE policies, terminal operating procedures, high IT/Microsoft Office literacy.


• Languages: Fluent in English and Bahasa Malaysia (written and spoken).


• Soft Skills: Strong problem-solving, stakeholder management, high ethical standards, and adaptability to flexible hours if required.