Detail-Oriented Admin Executive Document & Submission

KTN Engineering Consultancy Sdn Bhd; Kuantan; On-site; MYR 33,000 - 50,000; Full time

Job summary

KTN Engineering Consultancy Sdn Bhd in Malaysia is seeking an Administrative Assistant / Admin Executive to support day-to-day administrative and document management tasks, organize submissions, and liaise with clients to ensure requirements are completed accurately and on time.

The role emphasizes detail orientation, reliability, and the ability to handle confidential information, with responsibilities spanning filing, document tracking, and coordination with internal teams to meet deadlines.

Qualifications

• 1–2 years of administrative experience.
• Good organisational and time-management skills.
• Detail-oriented and able to work systematically with documents.
• Good communication and interpersonal skills, especially with clients.
• Able to follow up independently and keep track of multiple tasks and deadlines.
• Proficient in Microsoft Word and Excel.
• Able to work independently as well as as part of a team.
• Responsible, punctual, reliable, and willing to learn.
• Ability to manage confidential information professionally.

Responsibilities

• Compile, organise, and maintain documents according to project or client requirements.
• Photocopy, scan, print, arrange, and file documents as required.
• Prepare submission documents, forms, supporting documents, and other administrative paperwork.
• Check documents for completeness, accuracy, and proper arrangement before submission.
• Maintain proper records and filing systems for all documents.
• Keep track of document submission status, deadlines, and outstanding requirements.
• Follow up on pending documents and ensure submissions are completed within the required timeframe.
• Liaise with clients regarding administrative matters, document requirements, and submission status.
• Coordinate with internal team members to obtain required information and supporting documents.
• Update document trackers, records, and submission status regularly.
• Ensure all documents are properly labelled, filed, and easily retrievable.
• Handle general administrative duties and provide support to the team when required.
• Maintain confidentiality and proper handling of client and company documents.
• Ensure all assigned administrative tasks are completed accurately and within deadlines.

Skills

Organisational skills

Time management

Attention to detail

Client communication

Independent worker

Team player

Tools

Microsoft Word

Microsoft Excel

Job description

KTN Engineering Consultancy Sdn Bhd in Malaysia is seeking an Administrative Assistant / Admin Executive to support day-to-day administrative and document management tasks, organize submissions, and liaise with clients to ensure requirements are completed accurately and on time.

The role emphasizes detail orientation, reliability, and the ability to handle confidential information, with responsibilities spanning filing, document tracking, and coordination with internal teams to meet deadlines.