DESIGN CONTROL & PLANNING EXECUTIVE

Exsim Development Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job description

Our primary focus is to provide prestigious high-rise residences whilst creating high quality product with innovative design and quality material. We have a dedicated team of people who are passionate and experienced in providing excellent service for a quality lifestyle experience.

Interested candidates who are passionate and able to deliver outstanding performance to grow toward greater heights with us are welcomed to send your resume to
[e-mail]

We Are Hiring!

DESIGN CONTROL & PLANNING EXECUTIVE

Job Description

• Reporting to HOD, Assistant Design Control & Planning Manager, Design Control & Planning Manager and Snr. Design Control & Planning Manager.
• Liaison with the consultant on detailing should there be any changes in technical understanding in the development of all drawings.
• Providing support to the project team on design / technical issues of the project especially in term of architectural design.
• Assisting the project team to review the designs of the project.
• Coordinating and liaising with other departments, consultants, contractors, authorities and suppliers involved in the project whenever necessary.
• To review traffic, carpark circulation & arrangement/allocation.
• To review overall space planning/circulation, e.g. drop off, loading unloading, M&E services, facilities & etc.
• To review unit layout include furniture layout, carpentry work & etc.
• To review overall layout/design against EXSIM design requirements.
• To review landscape design.
• To review OKU access.
• To review all interior design.
• To review M&E provisions & structural design (if any).
• To assist project team to compile internal comments for consultants.

Responsibilities and Accountabilities

• Assisting Head of Department or Project Manager to carry out the assignments when required;
• Providing support to the project team on design and technical issues of the project especially in terms of architectural design;
• Assisting the project team to review the designs of the project;
• Assisting the production of architectural drawings when required;
• Coordinating and liaising with other departments, consultants, contractors, authorities and suppliers involved in the project whenever necessary;
• Filing of all correspondences and documents in a systematic and organised manner;
• Follow-up on every task assigned;
• undertakes any other ad-hoc assignment as and when required;
• Full-Time position;
• Good company benefits and career prospects.

Job Requirements

• Candidate must possess at least Professional Certificate, Diploma, Advance/Higher Diploma or Degree in Architecture or equivalent;
• Minimum 3 years working experience in similar capacity, preferably with Property Developers or Consultant Firms with exposure to high-rise and mixed development;
• Well-versed in Microsoft Office, 3D graphic software and AUTOCAD;
• Strong command of English and Bahasa Malaysia, both written and spoken;
• Strong communication and interpersonal skills;

Job Description

OPERATION EXECUTIVE

Job Description

• Orders office supplies and monitor inventories
• Supplies and coordinates maintenance of office equipment, machines, kitchen utensils, toiletries and other assets.
• Maintains office files.
• Prepares general correspondence, internal memos, etc.
• Performs daily Back-up electronic files using proper procedures.
• Provides general administrative support to the staff team.
• Provides administrative support for matters relating to the premises and operations including security, alarms and cleaning services arrangement.
• Monitors office environment and ensures that it is always clean.
• Other administrative duties as assigned.

Job Requirements

• Minimum SPM/STPM/Diploma/Degree or equivalent
• Minimum 1 year experience preferably in admin or operation role
• Team player and good interpersonal skills
• Able to multi-task and work under fast paced work environment
• Candidate who can start immediately/ in short notice will have added advantage

Credit Control Executive (Based in Kuala Lumpur) (Full Time)

Responsibilities

• Process progress billings and follow-up collection with End Financiers and purchaser
• Follow-up on loan documentation with lawyers, bankers and purchasers
• Handle sub-sales, refinance, public auction and full settlement cases
• Prepare monthly status report, collection report and other reports as assigned
• Attend to purchasers’ enquiries
• Undertakes any other ad-hoc assignment as and when required

Job Requirements

• Minimum SPM/STPM/Diploma/Degree or equivalent
• At least 1-2 years working experience in handling credit control specializing in Property Development industry
• Candidate who possesses Sub-Sale work experience will have added advantages
• Excellent computing skills in Microsoft Office
• Possess strong command of English and Bahasa Malaysia, both written and spoken
• Possess strong communication and interpersonal skills
• Possess strong knowledge in IFCA property software
• Fresh graduates are encouraged to apply for junior position

Credit Control Executive (Based in Penang) (Full Time)

Responsibilities

• Process progress billings and follow-up collection with End Financiers and purchaser
• Follow-up on loan documentation with lawyers, bankers and purchasers
• Handle sub-sales, refinance, public auction and full settlement cases
• Prepare monthly status report, collection report and other reports as assigned
• Attend to purchasers’ enquiries
• Undertakes any other ad-hoc assignment as and when required

Job Requirements

• Minimum SPM/STPM/Diploma/Degree or equivalent
• At least 1-2 years working experience in handling credit control specializing in Property Development industry
• Candidate who possesses Sub-Sale work experience will have added advantages
• Excellent computing skills in Microsoft Office
• Possess strong command of English and Bahasa Malaysia, both written and spoken
• Possess strong communication and interpersonal skills
• Possess strong knowledge in IFCA property software
• Fresh graduates are encouraged to apply for junior position

Credit Control Executive (Based in Johor) (Full Time)

Responsibilities

• Process progress billings and follow-up collection with End Financiers and purchaser
• Follow-up on loan documentation with lawyers, bankers and purchasers
• Handle sub-sales, refinance, public auction and full settlement cases
• Prepare monthly status report, collection report and other reports as assigned
• Attend to purchasers’ enquiries
• Undertakes any other ad-hoc assignment as and when required

Job Requirements

• Minimum SPM/STPM/Diploma/Degree or equivalent
• At least 1-2 years working experience in handling credit control specializing in Property Development industry
• Candidate who possesses Sub-Sale work experience will have added advantages
• Excellent computing skills in Microsoft Office
• Possess strong command of English and Bahasa Malaysia, both written and spoken
• Possess strong communication and interpersonal skills
• Possess strong knowledge in IFCA property software
• Fresh graduates are encouraged to apply for junior position

ASSISTANT CONSTRUCTION MANAGER (BASED IN JOHOR)

Job Description

• Reporting to HOD / Senior Project Manager / Project Manager/ Construction Manager on overall site progress for the entire development and to ensure project target meeting the desired time, cost and quality, including stage billing progress.
• Manage and Coordinate on different trade of works with different Main Contractor(s)/ Nominated Sub-Contractor(s) / Consultant (s) at site in conjunction with geotechnical works, plots building works interfaces with master infrastructure works to ensure work progresses smoothly.
• To follow up closely on unresolved site issues and seek active resolution among building / infra-Contractor (s).
• Verification of physical work done one site that all work(s) had been completed in accordance to specifications, catalogues, shop-drawings.
• To carry out site inspection for all related infrastructure works and ensure all works been carried out as per Construction drawings/ Approved Shop Drawings.
• Establish, maintain and upkeeping site documentation and records. To ensure all site memo, NCR(s), site documents, and drawings are properly maintained and updated.
• Preparation of weekly report of on-site physical work done, including anticipating problem arises, forecasting of work done and completed work activity.
• To arrange and attend all necessary meetings at site.
• Any other duties as and when assigned from time to time.

Job Responsibilities

• Involve in master infrastructure works, inclusive of sewerage works, water reticulation works, road and drainage work (On-grade and Elevated Highway).
• Accountable for any quality issues due to workmanship or incompliance to approved drawings.

Job Requirements

• Bachelor’s Degree in Civil or Structural Engineering, Construction Project Management or equivalent;
• Minimum 7 years’ experience in similar capacity, preferably with Consultants or Property Developers with exposure to high-rise building works, master infrastructure works, slope protection, elevated highway, and Public Infra works;
• Preferably Well-versed in Microsoft Office and AUTOCAD;
• Strong command of English and Bahasa Malaysia, both written and spoken;
• Strong communication and interpersonal skills;
• Well verse in Authorities liaison/procedure;
• Willing to be based on Johor.

MARKETING & SALES REPRESENTATIVE (BASED IN KL/SELANGOR)

Job Description

• Main task is to attend to all sales enquiries, including walk-in customers, telephone and registrant, and also build good relationship with all purchasers and agents.
• Understand the products well and able to conduct good presentation, and capable to provide advice on matter regarding purchase of property, loan procedure and etc.
• To conduct market survey, compile and prepare market survey reports.
• To prepare daily sales report and monthly report as per management direction.
• Ensure the sale gallery is always at perfect condition.
• Undertakes any other tasks and assignments as directed by the superior.

Job Requirements

• FRESH GRADUATES are encouraged to apply.
• Required language(s): English, Bahasa Malaysia, Mandarin
• Applicants must be willing to work and be based in KL/Selangor.
• Preferably candidate with good customer skill, pleasant personality.
• Must be able to work on weekends and public holidays.
• Training will be provided.

MARKETING & SALES REPRESENTATIVE (BASED IN JOHOR)

Job Description

• Main task is to attend to all sales enquiries, including walk-in customers, telephone and registrant, and also build good relationship with all purchasers and agents.
• Understand the products well and able to conduct good presentation, and capable to provide advice on matter regarding purchase of property, loan procedure and etc.
• To conduct market survey, compile and prepare market survey reports.
• To prepare daily sales report and monthly report as per management direction.
• Ensure the sale gallery is always at perfect condition.
• Undertakes any other tasks and assignments as directed by the superior.

Job Requirements

• FRESH GRADUATES are encouraged to apply.
• Required language(s): English, Bahasa Malaysia, Mandarin
• Applicants must be willing to work and be based in Johor.
• Preferably candidate with good customer skill, pleasant personality.
• Must be able to work on weekends and public holidays.
• Training will be provided.

MARKETING & SALES REPRESENTATIVE (BASED IN TERENGGANU)

Job Description

• Main task is to attend to all sales enquiries, including walk-in customers, telephone and registrant, and also build good relationship with all purchasers and agents.
• Understand the products well and able to conduct good presentation, and capable to provide advice on matter regarding purchase of property, loan procedure and etc.
• To conduct market survey, compile and prepare market survey reports.
• To prepare daily sales report and monthly report as per management direction.
• Ensure the sale gallery is always at perfect condition.
• Undertakes any other tasks and assignments as directed by the superior.

Job Requirements

• FRESH GRADUATES are encouraged to apply.
• Required language(s): English, Bahasa Malaysia, Mandarin
• Applicants must be willing to work and be based in Terengganu.
• Preferably candidate with good customer skill, pleasant personality.
• Must be able to work on weekends and public holidays.
• Training will be provided.

PROPERTY PLANNING EXECUTIVE

Job Responsibilities

• To keep a record / filling for all property planning document
• To attend project meeting
• To conduct market survey for all undercon project & subsales project
• To be familiar with our all current & ongoing project
• To assist in overall planning & design for the development with consultants & teams to drive the right outcomes.
• To coordinate with various stakeholders and manage the project development stage.
• Any other job task to be assigned by management

Job Requirements

• Degree in Architecture/Building/C&S Engineering or equivalent
• Minimum 2 years relevant experience in property development/ consultancy firms
• Excellent communication and interpersonal skills
• Able to communicate with project team, consultants & relevant parties.
• PC literate especially in MS Office and AutoCad

COMPANY SECRETARIAL ASSISTANT/EXECUTIVE

Responsibilities and Accountabilities

• To assist to perform all duties and responsibilities related to all company secretarial matters in order to ensure accuracy of the information/documents/advice provided and/or compliance with statutory requirements.
• Prepare statutory forms/returns/all other company secretarial related documents.
• Securing signatures of directors/shareholders on all company secretarial related documents.
• Update and maintain statutory record/register and corporate information in compliance with the Companies Act 2016.
• To carry out any other duties and assignments as may be assigned from time to time.
• Liaise with internal and external parties, regulators and advisers where necessary.
• Assisting in providing company secretarial support for corporate

Job Requirements

• Candidates must be a Graduate or ICSA graduates or currently pursuing ICSA course
• Well versed in Companies Act, 2016 and other related regulations.
• With at least 2 years working experience in the company secretarial function.
• Good interpersonal, organisational and time management skills.
• Positive attitude with abilities to handle the work assigned professionally, independently and with integrity.

ADMIN EXECUTIVE (CORPORATE AFFAIRS & BRANDING)

Key Responsibilities

• Coordinate communication and collaboration between departments to ensure effective information flow and cross-departmental cooperation.
• Assist in planning and executing internal and external communications, including media briefings, press releases, and social media content.
• Provide on-site support for company events, media engagements, and public relations activities.
• Handles incoming and outgoing letter from and to relevant authorities.
• Track and report PR metrics, preparing regular reports for management.
• Handle administrative documents, reports, and correspondence, ensuring accuracy and timely completion.
• Address administrative issues, coordinate resources, and resolve problems efficiently.
• Be adaptable to frequent travel to assist with company projects, events, and off-site activities.
• Perform other administrative tasks as assigned by your supervisor to ensure smooth daily operations.

Job Requirements

• Diploma or Degree in Public Relations, Marketing, Business Administration, or related fields.
• Minimum 2 years of experience in an administrative role with exposure to PR or marketing functions.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) with working knowledge of basic PR functions.
• Familiarity with event coordination is an added advantage.
• Excellent time management skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Strong organizational and problem-solving skills, with a proactive attitude.
• Willingness to travel frequently for events and project support, as required.

ASSISTANT MANAGER, CUSTOMER SERVICE

Job Responsibilities

• To attend and handle all customers/purchasers’ complaints/enquiries and ensure that the enquiries and complaints are resolved.
• Keep records of customer interactions, transactions, comments, and complaints.
• Handle customer inquiries, complaints, and feedback with empathy and professionalism, whilst establishing effective communication channels with customers.
• To assist on preparing guidelines for key collections, review notice of VP and any other forms and documentations for compliance.
• To coordinate/liaise with inter-departments i.e. Project, Marketing & Sales, Sales Admin (Credit Control) and Property Management related matters, defect rectification and take follow-up actions in a timely manner.
• Execute and manage the complete vacant possession (VP) processes from preparation (before VP) to key collection.
• Brief customers on the handover process, including the registration in the Handover Vacant Possession (VP) Apps, property handover, checklist, and the handover kit.
• Coordination of defect rectification works to ensure that all filed defects are rectified on time.
• Confidently represent the company in all interactions and promote a positive impression to purchasers and attend enquiries courtesy.
• Any other duty and when assigned from time to time.

Job Requirements

• Candidate must possess at least a Diploma/Degree in Property Management/Public Relations/Mass Communication or any other related qualifications.
• Minimum 5 years relevant experience, preferably in Property Development/Customer Service/Hospitality industry.
• Proven experience as a customer service representative or a similar role.
• Excellent communication skills, both verbal and written.
• Strong problem-solving skills and ability to work under pressure.
• Proficient in using computer applications and software.
• Ability to multitask and prioritize tasks effectively.
• Strong interpersonal skills and ability to build rapport with customers.
• Attention to detail and accuracy in work.
• Flexible and mobile, able to travel to site when needed.

Position Summary

• To coordinate, supervise and monitor all mechanical and electrical works so as to ensure timely construction with respect to the Project Program.
• Ensure that all works executed are in accordance with drawings, specifications, construction plans and procedures.
• Execute inspections and utilize quality control mechanisms to check & monitor project’s quality to ensure achieving the quality requirements i.e. QLASSIC, GBI, etc.
• To assist Consultants issue site memo or NCR to contractors for non-compliance of the required Quality Standard, Construction Drawing and Specifications.
• Prepare and update daily report, verify progress report and attend site meeting.
• Check and report discrepancy of construction drawings and specifications.
• Liaise with contractors for defect rectification works during the Defect Liability Period.

Responsibilities and Accountabilities

• Reports to Senior M&E Project Coordinator / M&E Project Engineer.
• Promote and adhere to the safety on site.
• Overseeing the construction activities and progress planning, implementation and monitoring work schedules in accordance with the master and detailed work programmers.
• Supervise construction works and ensure that all works are performed in accordance with the project's specifications.
• Undertaking inspection of work at all stages of work to ensure conformance to specifications. Identifying and reporting non-conformance.
• Preparation & check of all PQP forms and checklists, daily records.
• Follow company's internal processes and procedures.
• Any other duties that may be assigned from time-to-time by the Management.

Job Requirements

• Bachelor’s Diploma in Mechanical & Electrical Engineering (M&E) or equivalent.
• Minimum 4 years of working experience in the related field.
• Experience in high rise building works will be an added advantage.
• Able to carry out duties on site full time.
• Good interpersonal & analytical skill.
• Preferably with ISO & QLASSIC experience.
• Self-motivated and is able to work independently.
• Able to work in a fast-paced and demanding environment.
• Possess good communication skills.
• Willing to be based at Kuala Terengganu.

Leasing & Tenancy Admin Executive

Responsibilities

• Reply to leasing inquiries received via phone, e-mail or online.
• Establish and maintain positive tenant relationships.
• Monitor build-outs, construction, move-in and move-out schedules.
• Prepare report on revenue budgets and projections.
• Recording and updating details of prospective and existing tenants into database.
• Screening prospective tenants to ensure they meet eligibility requirements.
• Assisting with lease applications and verification of application information.
• Liaising with tenants to provide information and address their complaints and concerns.
• Accepting rent payments, security deposits and other applicable fees.
• Prepare and collection of Tenancy Agreement for shopping Mall and Commercial Building
• Provide efficient support in all day administrative works and secretarial functions
• Issuance of Letter of Offer, License Agreements, and relevant Tenancy Documentation
• Coordination and arrangement of meetings, and ad-hoc project
• Perform any other ad-hoc duties that may be assigned by the superior or as and when required

Job Requirements

• Candidate must possess at least a Bachelor Degree in Property Development/Real Estate Management, Business Administration, Marketing, Commerce or equivalent.
• Minimum two (2) years working experience in related field
• Ability to multi-tasking while maintaining a strong attention to detail
• Ability to work independently with minimal supervision.
• Ability to prioritize, work under pressure and adhere to tight deadlines.
• Excellent communication skills, both in verbal and written.
• Excellent negotiation and problem-solving skills.
• Proficient in Microsoft Office, including Excel, Word and Outlook.

M&E Project Coordinator (Based in Johor)

Position Summary

• To coordinate, supervise and monitor all mechanical and electrical works so as to ensure timely construction with respect to the Project Program.
• Ensure that all works executed are in accordance with drawings, specifications, construction plans and procedures.
• Execute inspections and utilize quality control mechanisms to check & monitor project’s quality to ensure achieving the quality requirements i.e. QLASSIC, GBI, etc.
• To assist Consultants issue site memo or NCR to contractors for non-compliance of the required Quality Standard, Construction Drawing and Specifications.
• Prepare and update daily report, verify progress report and attend site meeting.
• Check and report discrepancy of construction drawings and specifications.
• Liaise with contractors for defect rectification works during the Defect Liability Period.

Responsibilities and Accountabilities

• Reports to Senior M&E Project Coordinator / M&E Project Engineer.
• Promote and adhere to the safety on site.
• Overseeing the construction activities and progress planning, implementation and monitoring work schedules in accordance with the master and detailed work programmers.
• Supervise construction works and ensure that all works are performed in accordance with the project's specifications.
• Undertaking inspection of work at all stages of work to ensure conformance to specifications. Identifying and reporting non-conformance.
• Preparation & check of all PQP forms and checklists, daily records.
• Follow company's internal processes and procedures.
• Any other duties that may be assigned from time-to-time by the Management.

Job Requirements

• Bachelor’s Diploma in Mechanical & Electrical Engineering (M&E) or equivalent.
• Minimum 4 years of working experience in the related field.
• Experience in high rise building works will be an added advantage.
• Able to carry out duties on site full time.
• Good interpersonal & analytical skill.
• Preferably with ISO & QLASSIC experience.
• Self-motivated and is able to work independently.
• Able to work in a fast-paced and demanding environment.
• Possess good communication skills.
• Willing to be based in Johor.

PROJECT COORDINATOR (Based in Johor)

Position Summary

• To assist Project Manager / Construction Manager / Site Manager to supervise, monitor, coordinate at Project Site with Contractors & Consultants.
• Ensure that all works executed are in accordance with drawings, specifications, construction plans and procedures.
• Execute inspections and utilize quality control mechanisms to check & monitor project’s quality to ensure achieving the quality requirements i.e. QLASSIC, GBI, etc.
• To assist Consultants issue site memo or NCR to contractors for non-compliance of the required Quality Standard, Construction Drawing and Specifications.
• Prepare and update daily report, verify progress report and attend site meeting.
• Check and report discrepancy of construction drawings and specifications.
• Liaise with contractors for defect rectification works during the Defect Liability Period.

Responsibilities and Accountabilities

• Overseeing the construction activities and progress planning, implementation and monitoring work schedules in accordance with the master and detailed work programmers.
• Supervise construction works and ensure that all works are performed in accordance with the project's specifications.
• Undertaking inspection of work at all stages of work to ensure conformance to specifications. Identifying and reporting non-conformance.
• Preparation & check of all PQP forms and checklists, daily records.
• Follow company's internal processes and procedures.
• Any other duties that may be assigned from time-to-time by the Management.

Job Requirements

• Possess at least a Diploma either in Architectural, Civil or Structural Engineering, Construction Project Management or equivalent.
• Minimum 3 years working experience in related field;
• Experience in high rise building works will be an added advantage;
• Able to carry out duties on site full time;
• Good interpersonal & analytical skill;
• Preferably with ISO & QLASSIC experience;
• Self-motivated and is able to work independently;
• Able to work in a fast-paced and demanding environment;
• Possess good communication skills;
• Willing to be based on Johor.

MARKETING & SALES REPRESENTATIVE (BASED IN KL/SELANGOR) – (cont.)

Note

All roles listed are based on requirements at various locations and may be subject to change as per company needs.