Curriculum Administrative Assistant

Sequoia International School; Kajang; On-site; MYR 24,000 - 42,000; Full time

Job summary

Sequoia International School is seeking a diligent Curriculum Administrative Assistant to provide administrative and operational support to the Head of Curriculum. You will help with documentation, timetable support, record keeping, and coordinating with teachers and departments.

The role requires strong organization, attention to detail, and proficiency in Microsoft Word and Excel. Fresh graduates welcome; candidates who can work independently and as part of a team will thrive in our

Qualifications

• Diploma or Bachelor's degree in Education, Business Administration, Management or related field.
• Fresh graduates are encouraged to apply.
• Good organisational and time-management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Able to manage multiple tasks and meet deadlines.
• Responsible, organised, proactive and willing to learn.
• Able to work independently and as part of a team.

Responsibilities

• Provide administrative and clerical support to the Head of Curriculum.
• Prepare, organise and maintain curriculum-related documents, records and files.
• Assist with the preparation and updating of class and teacher timetables.
• Assist in coordinating timetable changes, subject allocations, teacher allocations and classroom arrangements.
• Liaise with teachers and relevant departments to collect and follow up on required information and documents.
• Assist in maintaining accurate academic and curriculum records.
• Prepare reports, spreadsheets, schedules, forms, notices and other documents as required.
• Assist in coordinating curriculum-related meetings.
• Prepare meeting materials and take minutes when required.
• Assist with tracking deadlines and following up on outstanding submissions from teachers or departments.
• Maintain both electronic and physical filing systems for the Curriculum Department.
• Assist the Head of Curriculum with data entry, document preparation and general departmental administration.
• Handle curriculum-related information with appropriate confidentiality.
• Perform other duties and administrative tasks assigned by the Head of Curriculum from time to time.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

MS Office (Word/Excel)

Multitasking

Teamwork

Independent work

Education

Diploma or Bachelor's Degree in Education/Business Administration/Management or related

Tools

Microsoft Word

Microsoft Excel

Job description

The Curriculum Administrative Assistant provides administrative and operational support to the Head of Curriculum in the coordination and smooth running of curriculum-related matters. The role focuses on documentation, timetable support, record keeping, coordination with teachers and departments, and other administrative tasks assigned by the Head of Curriculum.

Key Responsibilities

• Provide administrative and clerical support to the Head of Curriculum.
• Prepare, organise and maintain curriculum-related documents, records and files.
• Assist with the preparation and updating of class and teacher timetables.
• Assist in coordinating timetable changes, subject allocations, teacher allocations and classroom arrangements.
• Liaise with teachers and relevant departments to collect and follow up on required information and documents.
• Assist in maintaining accurate academic and curriculum records.
• Prepare reports, spreadsheets, schedules, forms, notices and other documents as required.
• Assist in coordinating curriculum-related meetings.
• Prepare meeting materials and take minutes when required.
• Assist with tracking deadlines and following up on outstanding submissions from teachers or departments.
• Maintain both electronic and physical filing systems for the Curriculum Department.
• Assist the Head of Curriculum with data entry, document preparation and general departmental administration.
• Handle curriculum-related information with appropriate confidentiality.
• Perform other duties and administrative tasks assigned by the Head of Curriculum from time to time.

Requirements

• Diploma or Bachelor's Degree in Education, Business Administration, Management, Office Administration or a related field.
• Fresh graduates are encouraged to apply.
• Good organisational and time-management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Able to manage multiple tasks and meet deadlines.
• Responsible, organised, proactive and willing to learn.
• Able to work independently and as part of a team.
• Previous administrative or school experience will be an advantage but is not essential.