COST & FINANCE ACCOUNTANT

PAN ASIAN DAIRIES SDN BHD; Seremban; On-site; MYR 180,000 - 240,000; Full time

Job summary

PAN ASIAN DAIRIES SDN BHD is seeking a senior finance professional to lead day-to-day accounting and financial reporting in a manufacturing setting. You will manage full-set accounts, month-end close, cash flow, taxation and audit coordination while guiding the Finance team.

Based in Sendayan, Negri Sembilan, the role requires hands-on experience with SAP Business One and cost accounting, with a focus on internal controls and timely financial insights for management decisions.

Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• Professional certification such as CMA/ACCA is preferred.
• At least five years of accounting experience in a manufacturing environment with costing experience.
• Proficient in Microsoft Excel, Word, PowerPoint & Outlook.
• Knowledge in SAP system in Finance / Costing / MM modules.
• Committed team player with positive learning attitude and self-motivated.
• Ability to work under pressure to meet deadlines.
• Ability to demonstrate & communicate the issues to resolve.
• Proven track record of contributions for improvement of systems & controls in mitigation of losses and wastages.

Responsibilities

• Oversee full set of accounts and financial reporting.
• Perform monthly closing, journal entries, accruals and reconciliations.
• Prepare monthly management accounts, P&L, and balance sheet.
• Review trial balance and general ledger for accuracy.
• Manage cash flow, banking, and treasury activities.
• Oversee accounts payable/receivable processes and aging.
• Review inventory transactions, costing, and SAP costing data.
• Coordinate annual statutory audit and respond to queries.
• Ensure proper internal control and SOX-like controls within finance processes.
• Supervise Finance team and coordinate with other departments.

Skills

Full-set accounting

SAP Business One

Cash flow management

Taxation

Audit coordination

Inventory accounting

Manufacturing costing

Team supervision

Financial reporting

Month-end close

Education

Bachelor's degree in accounting

CMA/ACCA preferred

Tools

SAP Business One

Job description

Responsible for overseeing the company's day-to-day accounting and finance operations, ensuring accurate and timely financial reporting, maintaining proper financial controls, and supporting management in financial planning and decision-making.

The role requires hands-on experience in full-set accounts, month-end closing, cash flow management, taxation, audit, inventory and manufacturing accounting, costing, and SAP Business One. The position will also oversee and guide the Finance team to ensure transactions are properly recorded and deadlines are met.

Key Responsibilities

1. Full Set Accounts & Financial Reporting

Manage and review the full set of accounts, including General Ledger, Accounts Payable, Accounts Receivable and Fixed Assets.

Perform and review monthly closing, journal entries, accruals, prepayments and account reconciliations.

Prepare monthly management accounts, Profit & Loss, Balance Sheet and supporting schedules.

Review Trial Balance and General Ledger to ensure accuracy and completeness.

Investigate unusual balances, variances and accounting discrepancies.

Ensure proper year-end closing and posting of audit adjustments.

2. Cash Flow, Treasury & Banking

Prepare and monitor weekly/monthly cash flow requirements.

Plan supplier payments based on cash availability and payment priorities.

Monitor customer collections and outstanding receivables.

Perform/review bank reconciliations.

Manage banking matters including fixed deposits/money market placements, bank facilities, LC, BG, BA and foreign-currency transactions where applicable.

Liaise with banks on operational and financing matters.

3. Accounts Payable & Accounts Receivable

Review supplier invoices, payment documentation and creditor ageing.

Ensure supplier payments are properly approved and processed according to company payment cycles.

Monitor debtor ageing, collections and overdue accounts.

Review credit/debit notes, contra arrangements, bad-debt provisions and write-offs.

Ensure proper reconciliation of customer and supplier accounts.

4. Manufacturing, Inventory & Costing

Review inventory transactions and ensure proper accounting treatment for raw materials, packaging materials, work-in-progress and finished goods.

Review production-related transactions and manufacturing costs in SAP Business One.

Monitor COGS, inventory valuation, production variances, rework, wastage and stock write-offs.

Assist in product costing and analyse actual versus standard/planned production costs.

Participate in and review stock counts and inventory reconciliation.

Work closely with Production, Warehouse, Purchasing and Sales teams to ensure transactions are correctly captured in the system.

5. Taxation & Statutory Compliance

Handle/review corporate tax matters including tax estimates and CP204.

Manage SST-related accounting and reporting requirements.

Support Malaysia e-Invoice/MyInvois compliance and reconciliation.

Ensure compliance with applicable accounting standards, tax regulations and company policies.

Liaise with tax agents, Customs and other relevant authorities when required.

6. Audit & Year-End Reporting

Coordinate annual statutory audit and prepare audit schedules and supporting documents.

Liaise with external auditors and respond to audit queries.

Review and post approved audit adjustments.

Ensure audit issues and recommendations are properly followed up.

Maintain proper documentation and audit trails for financial transactions.

7. SAP Business One & Financial Controls

Ensure finance and operational transactions are correctly recorded in SAP Business One.

Review GL account determination and accounting impact of inventory, purchasing, sales and production transactions.

Investigate incorrect system postings and coordinate with SAP consultants/support when necessary.

Identify opportunities to improve accounting processes, internal controls and system utilisation.

Ensure proper approval and segregation of duties for financial transactions.

8. Team Supervision & Cross-Department Coordination

Supervise and guide Finance/Accounts team members in daily operations.

Review work completed by Accounts Executives/Assistants.

Monitor closing and reporting deadlines and ensure timely completion.

Provide guidance and training to team members where necessary.

Coordinate with Sales, Purchasing, Warehouse, Production and HR on finance-related matters.

Develop and maintain finance SOPs and internal control procedures.

GENERAL

1. Develop and maintain cost accounting system that ensures accurate costing.

2. Produce daily reports on production, variance on ad hoc basis.

3. Review and analyse standard and actual costs for variances and prepare reports.

4. Update standard costs and ensure accuracy in the Bill of Materials (BOM’s).

5. Segregation of Overheads into Fixed and Variable and Allocation to SKUs for fixing Selling prices.

6. Working out process improvement / automation initiatives that would affect in time and cost efficiency results.

7. Periodical reporting on production wastages.

8. Implementation of proper systems / standards for control of production wastages.

9. Prepare, analyse and report monthly gross margin analysis by Products / SKUs.

10. Analyse changes in product design, raw materials, manufacturing methods, or services to determine effects on costs.

11. Study and collect data to determine costs of business activities such as raw material purchases, inventory, and labour.

12. Responsible for account reconciliation of physical inventories and cycle counts.

13. Prepare periodic inventory reserves reconciliation, analysing inventory for risk, and monitoring with support from internal stakeholders.

14. Assist in month-end and year-end closing by analysing inventory and preparing supplemental reports as needed.

15. Monitor and manage assets from acquisition to disposition.

16. Study and report on Cost-Volume-Profit Analysis and Break-Even Sales / Capacities.

17. Creation of Cost Centers and identifying and analysing costs and eliminate redundancies.

18. Critical Analysis of Input Material Price.

19. Review and assessment of Plant Costing operations.

20. Define and operate stringent review mechanism on a regular basis.

21. Submission of periodical reports to Tax Authorities from time to time.

22. Work on special projects as and when required.

DAILY

1. Plan, study, and collect data to determine costs of business activity such as raw material purchases, inventory and labor.

2. Analyze data collected and recording.

3. Analyze changes in product design, raw materials, manufacturing methods or services provided, to determine effects on cost.

4. Maintain Standard Costing Template File.

5. Update raw material and packaging price into Costing Template File.

6. Implement and set-up SAP Business One for plant (Costing/Production/Warehouse).

7. Develop cost standard for materials and labour Overhead.

8. Check abnormality on material transaction, cost per unit, BOM and usage calculation.

9. Check any SAP related issues arise (Inventory/Production/QA).

10. Monitor BOM changes or BOM issues & work closely with technical team.

11. Monitor any SAP related issues & work closely with SAP consultant.

12. Check approved good issues / good receipt in SAP.

13. Monitor inventory levels through the various stages of the supply chain.

14. Close production job after checking the variances.

15. Analyze data of standard vs actual.

16. Monitor, prepare & conduct month end stock counting & year end closing.

17. Analyze monthly manufacturing variance Report (Std vs Actual/physical count).

18. Key in suppliers' invoices and perform payment to suppliers.

19. Checking suppliers’ invoices against their statement of account.

20. Key in Sales Invoices and coordinate with logistics team to arrange for delivery.

21. Liaise closely with sales department on customers payments collection.

22. Process recurring payments.

23. Liaise with company secretary, tax agents and auditors for annually statutory submission.

MONTHLY

2. Conducts physical inventories and monitors cycle count.

3. Prepare stock count variance report.

4. Prepare wastage report.

5. Prepare production closed jobs report.

6. Update monthly overhead from P&L.

7. Prepare KPI report & presentation.

9. Process staff claim payments monthly.

10. Check and verify petty cash and staff purchase on monthly basis.

11. Perform bank reconciliations on monthly basis.

12. Review financial statements and perform analytical review and present to directors.

13. Suggest solutions for directors on process improvement as well as cost saving solutions.

EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS

1. Bachelor’s degree in accounting, finance, or a related field

2. Professional certification such as CMA/ACCA is preferred.

3. At least five years of accounting experience in a manufacturing environment with costing experience

4. Proficient in Microsoft Excel, Word, PowerPoint & Outlook

5. Knowledge in SAP system in Finance / Costing / MM modules

6. Committed team player with positive learning attitude and self-motivated.

7. Ability to work under pressure to meet deadlines.

8. Ability to demonstrate & communicate the issues to resolve.

9. Proven track record of contributions for improvement of systems & controls in mitigation of losses and wastages.

OTHER REQUIREMENTS

1. Candidate will be based in Sendayan, Neger Sembilan

2. If required need to travel to Head Office in Kuala Lumpur

3. Willing to work on 5 1/2 weeks (Monday to Friday - 8.00am to 5.00pm and Saturday - 8.00am to 12.00pm).