Corporate Secretariat Manager

Starhub Ltd; Petaling Jaya; On-site; MYR 180,000 - 300,000; Full time

Job summary

StarHub Group in Petaling Jaya, Malaysia, seeks a Corporate Secretariat Manager to oversee company secretarial, statutory compliance, and governance for Malaysia-based subsidiaries and select regional entities.

You will ensure compliance with local requirements, coordinate board processes, and manage interactions with regulators and external secretaries, enabling strong governance across the group.

Qualifications

• MAICSA qualification or diploma in corporate secretarial practice.
• Minimum 5–7 years of corporate secretarial experience in a corporate group.
• Strong knowledge of corporate secretarial practices and Malaysia’s Companies Act 2016.
• Experience liaising with regulatory authorities (e.g. SSM) and external agents.
• Excellent communication and organisational skills with high attention to detail.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Proficient in MS Office (Word, Excel, PowerPoint) and written/spoken English & Malay.

Responsibilities

• Oversee timely preparation, review, and submission of statutory filings.
• Maintain statutory registers, corporate records, and compliance calendars for all subsidiaries.
• Align local compliance practices with StarHub Group governance policies.
• Coordinate and support Board and shareholder meetings; review agendas and minutes.
• Advise Directors on statutory obligations, governance practices, and risk matters.
• Coordinate with external company secretaries, legal advisors, and regulators.
• Manage outsourced secretarial firms and ensure service quality and deadlines.
• Prepare documents for audits, due diligence, financing, and KYC processes.

Skills

Strong communication

Organisational skills

Attention to detail

Independent / self-motivated

Proactive / resourceful

Education

MAICSA qualification

Tools

Microsoft Office

Job description

Corporate Secretariat Manager

Date: 1 Aug 2026

Location: Petaling Jaya, MY

Job Description

Role Overview

Responsible for managing and overseeing the company secretarial, statutory compliance, and corporategovernance matters of StarHub Group’s subsidiaries in Malaysia and selected regional entities. The role supports Group governance standards while ensuring compliance with local statutory and regulatory requirements across jurisdictions.

Key Responsibilities

Group Governance & Statutory Compliance

• Oversee timely preparation, review, and submission of statutory filings
• Maintain statutory registers, corporate records, and compliance calendars for all assigned subsidiaries
• Align local compliance practices with StarHub Group governance policies

Board & Management Support

• Coordinate and support Board and shareholder meetings
• Review agendas, board papers, written resolutions, and minutes
• Advise Directors and management on statutory obligations, governance practices, and risk matters
• Ensure Board decisions are properly documented and implemented
• Act as key liaison between Group Secretariat, management, and external service providers
• Coordinate with external company secretaries, legal advisors, and regulatory authorities
• Manage and review work performed by outsourced secretarial firms, and ensure service quality, accuracy, and adherence to deadlines
• Prepare and manage corporate documents required for audits, due diligence, financing, and KYC processes.

Corporate Actions & Transactions

• Manage and advise on corporate actions including incorporation, restructuring, share allotments, capital changes, inter-company transactions, and liquidation/strike-off
• Support M&A, divestments, and internal reorganisations from a governance and secretarial perspective
• Ensure proper documentation and approvals in line with Group authority matrices.

Qualifications

• Possess MAICSA qualification or a relevant diploma in corporate secretarial practice, and eligible to act as a company secretary in Malaysia.
• Minimum 5-7 years of corporate secretarial experience, preferably within a corporate group managing multiple entities, including foreign subsidiaries.
• Strong knowledge of corporate secretarial practices and statutory compliance requirements, particularly under the Malaysian Companies Act 2016.
• Experience liaising with regulatory authorities (e.g. SSM) and managing external corporate secretarial agents.
• Strong communication and organisational skills with high attention to detail.
• Proficient in drafting minutes, resolutions, and governance documentation.
• Effective stakeholder engagement and interpersonal skills across all levels.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Self-motivated with a positive and collaborative work attitude.
• Excellent working knowledge in Microsoft Office applications (eg. Word, Excel, Powerpoint).
• Proficient in written and spoken English and Malay.