Corporate Secretarial Executive

ROY WC & CO; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A corporate services firm in Kuala Lumpur is seeking a Corporate Secretary with 3–5 years of experience to manage Sdn. Bhd. clients. You will support operations, prepare corporate documents, and ensure compliance with local regulations. The ideal candidate will possess ICSA/MAICSA qualifications and have strong communication skills, especially in Mandarin due to client interactions. Competitive remuneration and structured career progression opportunities are offered, along with a supportive work culture.

Benefits

Structured Career Progression

Attractive Compensation

Annual Performance Review & Rewards

Continuous Professional Development

Supportive Work Culture

Modern Environment

Qualifications

• 3–5 years of corporate secretarial experience.
• Able to manage a full set of corporate secretarial tasks.
• Strong organizational skills and ability to meet deadlines.

Responsibilities

• Support operations of the Corporate Secretarial Department.
• Manage a portfolio of Sdn. Bhd. clients and provide services.
• Prepare and review corporate documents and lodge annual returns.

Skills

Corporate secretarial experience

Understanding of Companies Act 2016

Experience with SSM and MBRS

Proficient in English and Bahasa Malaysia

Mandarin-speaking

Education

ICSA / MAICSA qualification

Job description

Requirements

• Minimum 3–5 years of corporate secretarial experience. Prior experience in a professional firm is an added advantage.
• Strong understanding of the Companies Act 2016, SSM requirements, and MBRS (hands‑on experience highly preferred).
• Possession of an ICSA / MAICSA qualification is an advantage.
• Able to work independently and manage a full set of corporate secretarial tasks with minimal supervision.
• Highly responsible, well‑organised, and able to manage tight deadlines effectively.
• Proficient in English and Bahasa Malaysia; Mandarin‑speaking candidates are prioritized due to frequent communication with clients from China.
• Able to handle and liaise with multiple clients professionally and efficiently.

Responsibilities

Department Operations & Client Management

• Support the overall operations and workflow of the Corporate Secretarial Department.
• Manage a portfolio of Sdn. Bhd. clients independently and deliver full‑set corporate secretarial services.
• Review and guide junior team members on their tasks.
• Ensure all work complies with the Companies Act 2016 and SSM requirements.
• Communicate professionally with clients and provide timely advice.

Corporate Secretarial Work

• Prepare and review resolutions, minutes, and statutory documents.
• Lodge Annual Returns and Audited Financial Statements via MBRS.
• Handle incorporations, director changes, share transfers, BO submissions, and other routine matters.
• Maintain and update statutory registers and records accurately.

Quality & Process Improvement

• Help improve SOPs, templates, and internal workflows.
• Assist in training and knowledge sharing within the team.
• Support digitalisation efforts and coordinate with audit, accounting, and tax departments.

Benefits

• Structured Career Progression – Clear advancement pathway from Senior Assistant Manager Manager, with opportunities to take on higher responsibilities as you grow.
• Attractive & Competitive Remuneration – Salary package benchmarked against industry standards to reward your experience and contribution.
• Annual Performance Review & Rewards – Yearly performance evaluation with salary increments and performance bonus based on individual and company achievements.
• Continuous Professional Development – Comprehensive training opportunities including SSM, MAICSA, MBRS, and system‑related learning to support your professional growth and certification needs.
• Supportive & Collaborative Work Culture – Work with a friendly, experienced, and highly supportive team, with exposure to cross‑department collaboration to broaden your skills.
• Modern & Comfortable Work Environment – Enjoy a well‑equipped, contemporary office designed for productivity and comfort.