Corporate Secretarial Assistant — Compliance & Records

CONSTANTIN PAC; Batu Kawan; On-site; MYR 30,000 - 60,000; Full time

Job summary

CONSTANTIN PAC in Malaysia is seeking a Company Secretary Assistant to provide administrative and corporate secretarial support for Singapore-compliant activities. You will assist with incorporations, statutory filings, record-keeping and drafting resolutions under the guidance of the Corporate Secretarial team.

The role involves liaising with clients, regulators and advisers, maintaining registers, and ensuring timely filings while upholding accuracy and regulatory deadlines.

Qualifications

• Diploma, degree, or equivalent in business, administration, law, or related field.
• 1–3 years of corporate secretarial experience preferred.
• Fresh graduates with strong administrative skills may be considered.
• Familiarity with BizFile+ and corporate secretarial processes is an advantage.

Responsibilities

• Assist in incorporation, filings, and maintaining records for client companies.
• Prepare and draft directors' and shareholders' resolutions and AGM docs.
• Maintain statutory registers and ensure proper filing of records.
• Support invoicing and billing related to corporate secretarial services.
• Liaise with clients, regulators, banks and professional advisers.

Skills

Corporate secretarial

Attention to detail

Written & verbal comms

Education

Diploma or Degree

Tools

BizFile+

Diligent Entities

Viewpoint

Job description

CONSTANTIN PAC in Malaysia is seeking a Company Secretary Assistant to provide administrative and corporate secretarial support for Singapore-compliant activities. You will assist with incorporations, statutory filings, record-keeping and drafting resolutions under the guidance of the Corporate Secretarial team.

The role involves liaising with clients, regulators and advisers, maintaining registers, and ensuring timely filings while upholding accuracy and regulatory deadlines.