Construction Admin & Executive Assistant

Sin Heap Lee Group of Companies; Kuala Lumpur; On-site; MYR 33,000 - 58,000; Full time

Job summary

SHL Consolidated Bhd is seeking a capable Personal Assistant cum Admin to manage daily office operations, document control with consultants and authorities, and maintain records. The role requires handling invoices, staff claims, procurement, and calendar management for the Director, with a focus on confidentiality and discretion.

The ideal candidate will have a Diploma in Administration, 2–5 years of relevant experience, and proficiency in Microsoft Office.

Qualifications

• Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
• Diploma in Administration or relevant professional qualification.
• 2–5 years of relevant working experience.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organisational and document management skills with attention to detail.
• Good communication and interpersonal skills for interactions with staff, consultants, and external parties.
• Ability to manage multiple tasks, prioritise, and meet deadlines in a fast-paced environment.
• Experience handling invoices, payments, and basic financial records is an advantage.
• Familiarity with procurement processes and inventory control is a plus.
• Confidentiality and discretion in handling sensitive information.

Responsibilities

• Manage overall office administration and ensure smooth daily operations.
• Handle document control for all incoming and outgoing correspondence with external consultants and authorities.
• Organise, maintain, and file all office documents and records.
• Maintain staff leave records and manage staff claims.
• Oversee procurement of office supplies, equipment, pantry items, furniture, fittings, and IT hardware/software, including inventory control and cost management.
• Verify invoices, process payments to creditors, and review staff claims.
• Manage phone calls, attend to visitors, and handle incoming mail and emails professionally.
• Maintain the Director's calendar, including scheduling appointments and managing communications.
• Manage and monitor petty cash transactions.
• Assist in preparing administration budget and monthly cash flow projections to ensure financial control.
• Support the preparation of reports and proposals for management review and decision-making.
• Ensure office cleanliness and coordinate maintenance activities.
• Assist in compiling reports and proposals for submission to relevant authorities.
• Assist in preparing consultant professional fee claims for submission to clients.
• Fluent in English, Bahasa Malaysia & Mandarin; Mandarin adds value due to business needs.

Skills

Office administration

Documentation management

Multitasking

Professional communication

Education

Diploma in Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

SHL Consolidated Bhd is seeking a capable Personal Assistant cum Admin to manage daily office operations, document control with consultants and authorities, and maintain records. The role requires handling invoices, staff claims, procurement, and calendar management for the Director, with a focus on confidentiality and discretion.

The ideal candidate will have a Diploma in Administration, 2–5 years of relevant experience, and proficiency in Microsoft Office.