Commissioning Administrator

Airswift; Johor; On-site; MYR 78,000 - 112,000; Full time

Job summary

Airswift is seeking a commissioning coordinator based in Pasir Gudang, Malaysia to support onshore/offshore oil and gas commissioning activities. You will coordinate interfaces between commissioning managers, engineers, vendors, and project teams and help prepare agendas, minutes, and schedules across inspections, testing, and handover.

The role emphasizes maintaining completion dossiers, tracking punch lists, and assisting in final turnover packages for client acceptance, with a focus on

Qualifications

• Minimum 3 years of experience in commissioning works for onshore or offshore oil and gas facilities.

Responsibilities

• Coordinate communication between commissioning managers, engineers, vendors, and project teams.
• Arrange and coordinate meetings, workshops, inspections, and commissioning review sessions.
• Support scheduling of meetings, appointments, inspections, and site activities.
• Prepare meeting agendas and record meeting minutes when required.
• Maintain and update commissioning activity calendars and schedules.
• Distribute commissioning documentation, reports, procedures, and schedules to relevant personnel.
• Maintain attendance records and workforce tracking for commissioning personnel.
• Provide administrative support for system walkdowns, inspections, testing, and handover activities.
• Track action items, punch list status, and follow-up requirements from commissioning meetings.
• Assist in preparing progress reports, presentations, and commissioning status updates.
• Maintain system completion, mechanical completion, and handover dossiers.
• Track commissioning certificates, test records, punch list closures, and handover documentation.
• Support compilation of final turnover packages for client acceptance and project close-out.
• Ensure commissioning records are complete, accurate, and available for final handover.

Skills

Commissioning coordination

Stakeholder communication

Meeting coordination

Schedule management

Documentation management

Site inspections

Punch list tracking

Turnover documentation

Administrative support

Reporting

Job description

This opportunity is based in Pasir Gudang, Malaysia and supports commissioning activities within the oil and gas sector. The role focuses on commissioning coordination, system completion, handover documentation, stakeholder communication, and schedule support across inspections, testing, and project close-out activities. This position offers the chance to contribute to structured commissioning delivery in a technically demanding project environment.

Required Experience:

• Minimum 3 years of working experience in commissioning works for onshore or offshore oil and gas facilities

Required Skills:

• Coordinate communication between commissioning managers, engineers, vendors, and project teams
• Arrange and coordinate meetings, workshops, inspections, and commissioning review sessions
• Support scheduling of meetings, appointments, inspections, and site activities
• Prepare meeting agendas and record meeting minutes when required
• Maintain and update commissioning activity calendars and schedules
• Distribute commissioning documentation, reports, procedures, and schedules to relevant personnel
• Maintain attendance records and workforce tracking for commissioning personnel
• Provide administrative support for system walkdowns, inspections, testing, and handover activities
• Track action items, punch list status, and follow-up requirements from commissioning meetings
• Assist in preparing progress reports, presentations, and commissioning status updates
• Maintain system completion, mechanical completion, and handover dossiers
• Track commissioning certificates, test records, punch list closures, and handover documentation
• Support compilation of final turnover packages for client acceptance and project close-out
• Ensure commissioning records are complete, accurate, and available for final handover

Preferred Qualifications:

• Experience in commissioning works for floater projects

About Airswift:

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.