Commercial Executive/ Cost Control

Exentec Services; Bayan Lepas; On-site; MYR 120,000 - 180,000; Full time

Job summary

Exentec Services in Penang, Bayan Lepas, is seeking a Senior Quantity Surveyor/Contracts Manager to oversee contract reviews, cost control, and commercial matters across construction projects. You will coordinate with clients and sub-contractors, prepare variations and final accounts, and support bidding and tender processes.

The role requires a Diploma in Quantity Surveying or equivalent with at least 5 years' experience in QS/Contracts Management.

Qualifications

• Advanced/Higher/Graduate Diploma in Quantity Surveying or equivalent.
• Minimum 5 years in handling QS/Contracts Management in construction industry.

Responsibilities

• Review contract and commercial matters for projects and ensure compliance with terms.
• Coordinate with clients for commercial matters, including on-site visits.
• Highlight discrepancies in tender documents and clarify with Consultants/Clients/Subcontractors.
• Quantify costs and manage project cost and cash flow.
• Prepare variation orders, cost impact estimates, progress payments and claims.
• Manage sub-contractors and provide timely cost reporting and forecasts.
• Support bidding activities and tender responses.
• Promote Exentec's ethics and leadership principles.

Skills

Negotiation

Interpersonal skills

Communication

Independence and teamwork

Commercial/financial

Analytical thinking

MS Excel

Education

Diploma/Advanced Diploma in Quantity Surveying

Tools

MS Excel

Job description

• Responsible for contract review of various projects and handle all contractual matters of the company.
• Coordinate with clients for commercial matters, which include oversee and conduct on-site visits to clients
• Highlight discrepancies in tender documents and clarify with Consultants/Clients/Subcontractors
• Examine billings, data and eligibility for compliance with terms and contract.
• Draft contractual correspondences
• Responsible for the quantification and cost management of the project
• Cost control for designated project: Timely and regular preparation and tracking of project forecast and internal project cost reports for the project.
• Collaboration in the preparation of the risk analysis regarding commercial, financial and fiscal aspects
• Responsible for compliance and follow-up of all commercial aspects within the project execution and timely reporting according to internal regulations (e.g. cash flow, late payments, potential litigation, budget overruns, etc.)
• Prepare variation orders, cost impact estimates, progress payments and claims
• Prepare sub-contractor variation orders and Finalization of accounts
• Review and advise Project Manager on the cost impact for variation of project specifications
• Preparation of certificate of payment to sub-contractor with the evaluation of work done value in accordance to the subcontract agreement
• Timely and regular preparation of forecast project provision of cost and submitting to finance
• Ability to manage sub-contractors is a necessity
• Work with other contract disciplines such as Procurement, Finance, Commercial and Project Managers.
• Assisting in request for quotation from sub-suppliers and unit price calculation, when required
• Involvement in bidding stage of projects, when required
• Support with all commercial questions during the bidding phase
• Ensure effective coordination and timely management of all tender related activity & tender responses
• Displays and promotes Exentec’ ethics, core values and leaderships principles.
• Maximises employee morale, motivation, team spirit, manages industrial relations and enforces discipline where necessary with HoD / HR.
• Portrays the Company’s image to its advantage.
• Projects a positive role model to Company staff.
• Assists in the development and maintenance of Company systems.
• Ad hoc duties as determined by management.

Qualifications, Experience and Competencies (skills)

• Advanced/Higher/Graduate Diploma in Quantity Surveying or equivalent.
• Minimum 5 years in handling QS/Contracts Management in construction industry.

Type of Experience

• Managerial in Construction
• Tendering

Competencies (Skills)

• Good negotiation and interpersonal skill
• Able to communicate effectively (written and spoken)
• Able to work effectively independently and also in a team
• Strong commercial / financial skills
• Strong analytical and logical skills
• Very good MS excel skills