Client Coordinator

Propelis; Simpang Ampat; On-site; MYR 60,000 - 90,000; Full time

Job summary

Propelis is seeking a proactive project manager in Malaysia to coordinate client projects from start to finish. You will act as the primary liaison among Design House, Production, and clients, ensuring timely responses and high-quality deliverables.

The role emphasizes managing project progress, stakeholder communications, and accurate invoicing while maintaining strong client relationships in a fast-paced environment.

Qualifications

• Experience in project management, client services, or account management is preferred.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office; knowledge of SAP is an advantage.

Responsibilities

• Act as single point of contact for Design House and Production teams and respond promptly to inquiries.
• Manage client accounts and maintain good rapport with clients throughout the project lifecycle.
• Coordinate project tasks from estimation to delivery, including resource assignment and invoicing.

Skills

Project management

Client services

Communication

Education

Secondary School/ Diploma/ Degree in Business Studies, Management, Communication, Supply Chain Management

Tools

Microsoft Office

SAP

Job description

Coordinates projects from estimation to completion, or a sub-part of the project cycle, for assigned client(s). Under the direction of the client project team and/or Management serves as a day-to-day contact on current projects for clients, internal departments, and vendors. Resolves straightforward problems using established procedures. Maintains client relationships by ensuring the delivery of high-quality services and solutions. May provide direction to other production colleagues.

Primary Responsibilities:

• Act as the single point of contact for the Design House, Print Production Manager and Artwork Planners, and to provide timely responses to all inquiries.
• Responsible for project management.
• Manage client accounts and maintain good rapport with clients.
• Effectively coordinates client-specific projects throughout the lifecycle, including estimate creation, selection of appropriate projects and sub-projects, assignment of resources, monitoring project progress, and generation of the client/project invoice.
• Translates client requests and requirements into detailed, and sometimes technical, instructions forproject teams.
• Manage the quality of the product and ensure on-time delivery.
• Handle the preparation of documented work orders.
• Ensures accurate and timely invoices are generated by maintaining correct project details and supporting evidence, including change orders and rework, throughout the project lifecycle.
• Initiates new data item requests utilizing the Master Data Management (MDM) process and guidelines to ensure accurate client, project, and financial details are available in the system.
• Manage scheduling of work from client across functions.
• Work with cross-functional groups in support of fulfilling customers' unique requests.
• Attends client meetings as needed; familiar with processes, capacity, timelines, etc.
• Ensures high quality standards in all client deliverables for final artwork release.
• Partners with the client, Client Growth, and project teams to resolve identified project issues.
• May partner with Client Integration and Client Growth to ensure a smooth transition for new clients; attend pre-integration and planning meetings as needed.
• Continuously identify and implement improvements in process efficiency and effectiveness.

Job Requirements:

• Secondary School/ Diploma/ Degree in Business Studies, Management, Communication, Supply Chain Management or an equivalent combination of education and experience sufficient to successfully perform the key accountabilities of the job.
• Proven working experience either in a project management, client services, customer services, account management and sales is preferred.
• Possess working experience in pre-press, printing or packaging industry with excellent communication and interpersonal skills will be added advantage.
• Knowledge of artwork preparation and/or colour management will be added advantage.
• Proficient in English language both spoken and written.
• Proficient in Microsoft Office.
• Knowledge in SAP will be added advantage.
• Mature, hardworking and able to work in a fast‑paced environment.