CEO Personal Assistant

IPGMY (KL) Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading Malaysian company is seeking an Executive Assistant to manage the CEO’s schedule, coordinate meetings, and handle communications. The ideal candidate should possess strong organizational and communication skills, be fluent in English and Mandarin, and be able to proactively anticipate the CEO’s needs. This position involves preparing reports and managing confidential information, requiring discretion and a high level of professionalism.

Qualifications

• Fluent in English and Mandarin is preferred.
• Ability to manage multiple tasks effectively.
• Proactive in anticipating needs.

Responsibilities

• Manage the CEO’s schedule, meetings, and travel.
• Screen calls, emails, and requests for the CEO.
• Prepare documents, reports, and meeting notes.

Skills

Strong communication skills

Organizational skills

Problem-solving skills

Job description

Responsibilities

• 1. Manage the CEO’s schedule, meetings, and travel.
• 2. Screen calls, emails, and requests for the CEO.
• 3. Coordinate meetings with internal and external parties.
• 4. Prepare documents, reports, and meeting notes.
• 5. Follow up on tasks assigned by the CEO.
• 6. Handle confidential and sensitive information.
• 7. Support urgent and ad-hoc matters as needed.

Requirements

• 1.Strong communication skills, especially in English and Mandarin
• 2.highly organised and able to prioritise multiple tasks under pressure
• 3.be proactive, able to anticipate needs, and solve problems independently