C&B Senior Executive (C&B & Payroll)

MeHow Medical (M) Sdn Bhd; Simpang Ampat; On-site; MYR 67,000 - 112,000; Full time

Job summary

MeHow Medical (M) Sdn Bhd in Penang, Malaysia is seeking a Senior C&B and Payroll Specialist to design compensation structures, oversee annual salary reviews, and manage end-to-end payroll.

You will ensure statutory compliance, coordinate with HQ and Finance, lead a small team, and drive cost control and budgeting for payroll and headcount.

Qualifications

• Experience in payroll processing and remuneration management.
• Knowledge of statutory submissions and labour laws.
• People management and team supervision.

Responsibilities

• Design, review and administer compensation structures (salary scales, grading, bonus/incentive schemes).
• Manage end-to-end monthly payroll processing, including salary computation and deductions.
• Ensure timely statutory submissions (EPF, SOCSO, PCB, etc.).
• Prepare annual payroll & HR budgets; monitor costs and variances.
• Lead, mentor and develop 2 HR subordinates on C&B and payroll tasks.
• Coordinate with HQ and Finance on payroll system transitions and data migration.
• Advise management on C&B policy interpretation and compliance.

Skills

Payroll management

Leadership

Budgeting

Statutory compliance

Vendor liaison

Tools

Excel

Payroll software

Job description

• Design, review and administer compensation structures (salary scales, grading, bonus/incentive schemes).

• Conduct salary benchmarking and market surveys to ensure pay competitiveness.

• Manage annual salary review, increment and bonus calculation exercises.

• Administer employee benefits (medical, insurance, allowances, leave entitlements).

• Liaise with medical/ insurance vendors for group benefits renewal and claims processing.

• Support job evaluation, job grading, and manpower budgeting/headcount planning.

• Prepare annual headcount forecasts/budget calculations.

• Implement and maintain the HR payroll-related system.

• Liaise with HQ and Finance to ensure accurate and timely monthly payroll processing.

• Advise HR Business Partners and management on C&B-related matters and policy interpretation.

Payroll Processing

• Manage end-to-end monthly payroll processing, including salary computation, statutory deductions, allowances, overtime, and reimbursements.

• Calculate overtime (OT), shift allowances, and production incentives/bonuses in line with company policy and the Employment Act.

• Process payroll changes arising from new hires, resignations, transfers, promotions, and salary adjustments.

• Manage manual and Excel-based calculations that fall outside the current semi-auto payroll system (e.g., ad-hoc adjustments, OT reconciliation, shift allowance workings).

• Maintain accurate working files and reconciliation schedules to support monthly payroll sign-off.

• Identify discrepancies between system-generated and manually computed figures, and resolve before payment.

Statutory Compliance

• Ensure timely and accurate statutory submission of EPF, SOCSO, EIS, PCB (MTD).

• Prepare year-end statutory filings, including Borang E and EA forms.

• Monitor and interpret updates to the Employment Act and related labour regulations affecting payroll.

Annual Payroll & HR Budget Management

• Prepare, consolidate, and manage the annual payroll and HR operating budget, including salary costs, statutory contributions, bonuses, increments, and headcount planning.

• Partner with Finance to forecast and track monthly/quarterly payroll cost against budget.

• Analyze variances between budgeted and actual payroll costs, providing explanations and corrective recommendations.

• Support annual salary review, bonus, and increment budgeting exercises with data analysis and costing simulations.

• Provide payroll cost inputs for headcount planning and workforce budgeting.

• Prepare payroll reports, headcount reports, and cost center allocations for management and finance.

• Reconcile payroll general ledger entries with the finance team.

• Prepare bank files and coordinate salary disbursement.

Compliance & Audit

• Support internal and external audits on payroll-related matters

• Ensure compliance with company policy and labour law.

• Maintain and update payroll SOPs and internal controls, including documentation of current-state processes for HQ/vendor reference.

System Transition Support

• Act as the site-level SME during HQ's payroll system vendor selection and evaluation process.

• Provide input on current process pain points, data requirements, and local statutory/reporting needs.

• Participate in User Acceptance Testing (UAT) once a system is selected.

• Support data migration and validation, including historical payroll data, employee master data, and year-to-date figures.

• Conduct parallel-run comparisons between the old and new systems during the transition period to verify accuracy prior to go-live.

• Support change management and training for HR/payroll staff following system roll-out.

Leadership & Team Development

• Lead, supervise and mentor 2 HR subordinates handling C&B and payroll-related tasks.

• Assign, prioritize, and review the team's daily workload to ensure accuracy and timely completion.

• Provide on-the-job training and guidance to build subordinates' technical and functional capabilities.

• Conduct performance reviews, set KPIs and support career development plans for team members.

• Act as the first point of escalation for the team's queries and issues, providing coaching and problem-solving support.

• Foster a collaborative, accountable, and compliance-driven team culture.

• Act as backup for subordinates' responsibilities during absences to ensure business continuity.

Stakeholder Management

• Respond to employee queries relating to salary, claims, and deductions.

• Liaise with government bodies (EPF, SOCSO, LHDN, Immigration Department) on payroll and foreign worker matters.

• Liaise with HQ, regional teams, and the appointed payroll system vendor throughout the transition project

Any other duties assigned from time to time by the superior.

Mehow has always focused on providing one-stop services to the world’s leading medical device manufacturers. We have rich experience in the production of liquid silicone rubber (LSR), plastic and LSR/thermoplastic two-component products. Mehow headquarter is in Shenzhen, China. First factory was set up in Shenzhen in year 2010. The first oversea factory was set up in Penang, Malaysia in year 2016.

With strong production and technical knowledge, Mehow has achieved seamless integration with customer projects, from conceptual design, production engineering, prototyping, to finished product assembly. Through continuous improvement and upgrading of our strength, we continue to provide customers with high value-added services and highly rigorous process control to meet customers’ constant pursuit of high quality. Through close cooperation with customers in all aspects, we have achieved shorter time-to-market, reduced project management risk and better cost control for customers.

Mehow can better embrace the ever-changing and higher-end market demand by accumulating a large amount of experience and improving production and technical strength. We always adhere to and operate in accordance with the requirements of ISO9001 & ISO13485 system, ensuring every process is effectively controlled, and doing the best to provide customers with high quality products.

Mehow has always focused on providing one-stop services to the world’s leading medical device manufacturers. We have rich experience in the production of liquid silicone rubber (LSR), plastic and LSR/thermoplastic two-component products. Mehow headquarter is in Shenzhen, China. First factory was set up in Shenzhen in year 2010. The first oversea factory was set up in Penang, Malaysia in year 2016.

With strong production and technical knowledge, Mehow has achieved seamless integration with customer projects, from conceptual design, production engineering, prototyping, to finished product assembly. Through continuous improvement and upgrading of our strength, we continue to provide customers with high value-added services and highly rigorous process control to meet customers’ constant pursuit of high quality. Through close cooperation with customers in all aspects, we have achieved shorter time-to-market, reduced project management risk and better cost control for customers.

Mehow can better embrace the ever-changing and higher-end market demand by accumulating a large amount of experience and improving production and technical strength. We always adhere to and operate in accordance with the requirements of ISO9001 & ISO13485 system, ensuring every process is effectively controlled, and doing the best to provide customers with high quality products.