Buying Assistant

SEASON RETAIL MANAGEMENT SDN. BHD.; Johor Bahru; Sur place; MYR 60 000 - 90 000; Plein temps

Avantages offerts par ce poste

Career growth opportunities

Training & development

Résumé du poste

SEASON RETAIL MANAGEMENT SDN. BHD. is seeking a detail-oriented Buying/Merchandising Coordinator to support product sourcing, inventory planning, supplier management and sales performance analysis across optical retail outlets in Malaysia.

You will help maintain assortment, stock levels, pricing and product availability to drive sales growth and profitability. The role involves preparing POs, coordinating with suppliers, planning assortments, analyzing stock and performance, and collaborating

Qualifications

• Diploma or Degree in Business Administration, Retail Management, Merchandising, Supply Chain Management, Purchasing or a related field.
• Preferably 1-2 years of experience in buying, purchasing, merchandising, inventory control or retail operations.
• Experience in optical retail, fashion accessories, eyewear or multi-outlet retailing will be an advantage.
• Fresh graduates with strong analytical skills and a willingness to learn may be considered.
• Proficient in Microsoft Excel and other Microsoft Office applications; experience with retail management or inventory systems is an advantage.
• Strong numerical, analytical, organisational and problem-solving skills.
• Good communication, negotiation, coordination and follow-up skills.
• Detail-oriented, proactive, responsible and able to manage multiple tasks within deadlines.
• Able to work independently and collaboratively with different departments.

Responsabilités

• Request and compare supplier quotations, pricing, payment terms, discounts and delivery schedules.
• Prepare and process purchase orders (POs) based on approved purchasing plans and stock requirements.
• Follow up with suppliers on order confirmations, deliveries, outstanding orders, shortages and discrepancies.
• Maintain accurate supplier records, product specifications, quotations, contracts and purchasing documentation.
• Assist in planning product assortments according to outlet profiles, customer preferences, market demand and sales performance.
• Support the evaluation and introduction of new products, brands and collections.
• Coordinate product launches, new outlet opening stock requirements and product allocation with relevant departments.
• Maintain accurate product master data, including SKU codes, brand names, descriptions, costs, retail prices and barcodes.
• Assist in reviewing product assortment and recommending products for expansion, replacement or discontinuation.
• Monitor stock levels, sales movement, stock turnover and product availability across all outlets.
• Analyse fast-moving, slow-moving, non-moving and out-of-stock products.
• Assist in preparing replenishment orders and stock allocation plans to ensure appropriate stock availability at each outlet.
• Monitor excess inventory and ageing stock, and propose stock transfers, clearance promotions or other corrective actions.
• Coordinate with the Warehouse, Operations and outlet teams on stock availability, deliveries, stock transfers and discrepancies.
• Support stock-count exercises and investigate inventory variances where required.
• Prepare daily, weekly and monthly reports on sales performance, purchasing, inventory and product movement.
• Monitor category sales against targets and budgets.
• Assist in analysing gross profit margins, purchase costs, retail prices, discounts and promotional performance.
• Track key buying and merchandising indicators, including stock turnover, sell-through rate, inventory ageing and stock availability.
• Identify business opportunities and recommend actions to improve sales, margins and inventory productivity.
• Assist the Buying Manager in preparing category reviews, purchasing budgets and management reports.
• Work closely with Operations, Warehouse, Finance, Marketing and outlet teams to ensure smooth buying and merchandising operations.
• Follow up on supplier invoices, delivery orders, purchase orders and discrepancies with the relevant departments.
• Support new outlet openings, outlet renovations and special sales campaigns through timely stock planning.
• Conduct outlet visits and competitor checks when required to understand product demand, assortment effectiveness and market opportunities.
• Ensure purchasing activities comply with company policies, approval limits, internal controls and standard operating procedures.
• Maintain accurate and up-to-date purchasing records, reports and product databases.
• Monitor outstanding purchase orders and provide regular status updates to the superior.
• Handle confidential supplier quotations, pricing information and commercial agreements responsibly.
• Perform other related duties assigned by the superior from time to time.

Formation

Diploma or Degree in Business Administration, Retail Management, Merchandising, Supply Chain Management, Purchasing or a related field

Fresh graduates with strong analytical skills and a willingness to learn

Strong numerical, analytical, organisational and problem-solving skills

Good communication, negotiation, coordination and follow-up skills

Outils

Microsoft Excel

Retail management systems

Description du poste

To support the Buying and Merchandising Department in product sourcing, purchasing, inventory planning, supplier management and sales performance analysis. The role ensures that Season Optical outlets maintain the right product assortment, appropriate stock levels, competitive pricing and timely product availability to support sales growth and profitability.

Key Responsibilities:

Request and compare supplier quotations, pricing, payment terms, discounts and delivery schedules.

Prepare and process purchase orders (POs) based on approved purchasing plans and stock requirements.

Follow up with suppliers on order confirmations, deliveries, outstanding orders, shortages and discrepancies.

Maintain accurate supplier records, product specifications, quotations, contracts and purchasing documentation.

Assist in planning product assortments according to outlet profiles, customer preferences, market demand and sales performance.

Support the evaluation and introduction of new products, brands and collections.

Coordinate product launches, new outlet opening stock requirements and product allocation with relevant departments.

Maintain accurate product master data, including SKU codes, brand names, descriptions, costs, retail prices and barcodes.

Assist in reviewing product assortment and recommending products for expansion, replacement or discontinuation.

C. Inventory Planning & Stock Replenishment

Monitor stock levels, sales movement, stock turnover and product availability across all outlets.

Analyse fast-moving, slow-moving, non-moving and out-of-stock products.

Assist in preparing replenishment orders and stock allocation plans to ensure appropriate stock availability at each outlet.

Monitor excess inventory and ageing stock, and propose stock transfers, clearance promotions or other corrective actions.

Coordinate with the Warehouse, Operations and outlet teams on stock availability, deliveries, stock transfers and discrepancies.

Support stock-count exercises and investigate inventory variances where required.

D. Sales, Profitability & Performance Analysis

Prepare daily, weekly and monthly reports on sales performance, purchasing, inventory and product movement.

Monitor category sales against targets and budgets.

Assist in analysing gross profit margins, purchase costs, retail prices, discounts and promotional performance.

Track key buying and merchandising indicators, including stock turnover, sell-through rate, inventory ageing and stock availability.

Identify business opportunities and recommend actions to improve sales, margins and inventory productivity.

Assist the Buying Manager in preparing category reviews, purchasing budgets and management reports.

E. Cross-Department Coordination

Work closely with Operations, Warehouse, Finance, Marketing and outlet teams to ensure smooth buying and merchandising operations.

Follow up on supplier invoices, delivery orders, purchase orders and discrepancies with the relevant departments.

Support new outlet openings, outlet renovations and special sales campaigns through timely stock planning.

Conduct outlet visits and competitor checks when required to understand product demand, assortment effectiveness and market opportunities.

Ensure purchasing activities comply with company policies, approval limits, internal controls and standard operating procedures.

G. Administrative & Other Duties

Maintain accurate and up-to-date purchasing records, reports and product databases.

Monitor outstanding purchase orders and provide regular status updates to the superior.

Handle confidential supplier quotations, pricing information and commercial agreements responsibly.

Perform other related duties assigned by the superior from time to time.

Requirements

Diploma or Degree in Business Administration, Retail Management, Merchandising, Supply Chain Management, Purchasing or a related field.

Preferably 1-2 years of experience in buying, purchasing, merchandising, inventory control or retail operations.

Experience in optical retail, fashion accessories, eyewear or multi-outlet retailing will be an advantage.

Fresh graduates with strong analytical skills and a willingness to learn may be considered.

Proficient in Microsoft Excel and other Microsoft Office applications; experience with retail management or inventory systems is an advantage.

Strong numerical, analytical, organisational and problem-solving skills.

Good communication, negotiation, coordination and follow-up skills.

Detail-oriented, proactive, responsible and able to manage multiple tasks within deadlines.

Able to work independently and collaboratively with different departments.

We Are Looking For Someone Who Is

Detail-oriented and systematic.

Good with numbers, inventory records and stock data.

Strong in coordination and follow-up.

Interested in retail products, eyewear and market trends.

Proactive, responsible and willing to learn.

Comfortable communicating with outlet teams and different departments.

Able to manage multiple tasks and deadlines effectively.

What We Offer

Career growth opportunities within a growing optical retail group.

Exposure to merchandising, purchasing, inventory management and retail operations.

Opportunities to work closely with multiple departments and outlet teams.

A dynamic and fast-paced working environment.

Competitive salary and benefits package.

Training and career development opportunities.