Buying Admin & Merchandising Coordinator

Private Advertiser; Kuala Lumpur; On-site; MYR 42,000 - 64,000; Full time

Job summary

Private Advertiser is seeking a responsible Buyer Admin Executive to provide administrative and coordination support to the Buying/Merchandising team. You will assist with supplier documentation, product and pricing records, and day-to-day coordination between buyers, suppliers, branches, and internal departments in a fast-paced retail environment.

The role requires organization, the ability to handle large quantities of product and supplier data, and strong follow-up on multiple deadlines.

Qualifications

• Diploma in Business Administration or related field required.
• 1–3 years in purchasing administration, buying support, or retail ops.
• Experience in retail/FMCG is preferred.
• Proficient with Microsoft Excel and MS Office.
• Strong documentation and data-entry skills.

Responsibilities

• Provide day-to-day administrative and coordination support to the Buyer and Buying/Merchandising team.
• Assist with new supplier and new product/SKU documentation, ensuring required information and supporting documents are complete.
• Maintain and update supplier, product, pricing, listing, and other purchasing-related records.
• Coordinate and follow up with suppliers on product information, quotations, price changes, promotional submissions, and required documentation.
• Assist Buyers in preparing and processing product listing, price changes, promotional activities, and other related submissions.
• Ensure approved pricing, promotion, product, and supplier information is accurately recorded and submitted for system updates within the required timeline.
• Assist in preparing purchasing, sales, stock, promotion, and supplier-related reports for the Buying team.
• Follow up on outstanding documents, approvals, supplier matters, and other action items to ensure timely completion.
• Coordinate with internal departments such as Finance, Operations, Inventory/MIS, Marketing, and branches on purchasing and supplier-related matters.
• Maintain proper filing and documentation of supplier agreements, quotations, promotional forms, product information, and other relevant records.

Skills

Data entry

Coordination

Attention to detail

Communication skills

Education

Diploma in Business Administration

Tools

Microsoft Excel

Job description

Private Advertiser is seeking a responsible Buyer Admin Executive to provide administrative and coordination support to the Buying/Merchandising team. You will assist with supplier documentation, product and pricing records, and day-to-day coordination between buyers, suppliers, branches, and internal departments in a fast-paced retail environment.

The role requires organization, the ability to handle large quantities of product and supplier data, and strong follow-up on multiple deadlines.