Business Operations Executive (Lease & Licensing)

Carousell; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

REFASH is seeking a Business Operations Executive to manage lease administration, licensing, and GTO reporting for stores in Malaysia and Singapore. The role focuses on ensuring valid leases, proper licenses, and timely reporting to stakeholders.

You will coordinate renewals, track expiry dates, handle utility accounts, and support audits with the finance team. Strong Excel skills and attention to detail are essential for success.

Qualifications

• 2–3 years' experience in related fields.
• Experience with GTO reporting, lease administration and/or local council licensing is preferred.
• Strong Excel/Google Sheets skills (lookups, pivot tables, reconciliation).
• Organised, detail-oriented, and follows up on outstanding items without needing reminders.
• Strong communication and interpersonal skills.

Responsibilities

• Lease Administration: Assist with renewals, terminations, and coordination with landlords across Malaysia and Singapore.
• Licensing, utilities & insurance: Apply for and renew business premise licences, signboard licences and other local council approvals; manage utility accounts and store-related insurance.
• GTO reporting & audited statements: Consolidate monthly store sales data, perform payment reconciliation, and submit GTO reports to landlords or malls on time.
• Other Duties: Perform any other ad hoc tasks or initiatives as needed.

Skills

Lease administration

GTO reporting

Licensing management

Excel proficiency

Interpersonal skills

Organised & detail-oriented

Communication skills

Tools

Excel

Google Sheets

Job description

Business Operations Executive (Lease & Licensing)

• Full-time
• Department: HQ/Management
• Office Location: Malaysia

Carousell Group is the leading multi-category platform for secondhand in Greater Southeast Asia on a mission to make secondhand the first choice. Founded in August 2012 in Singapore, the Group has a leading presence in seven markets under the brands Carousell, Carousell Media Group, Cho Tot, Laku6, LuxLexicon, Mudah.my , OneShift, REFASH and Revo Financial, serving tens of millions of monthly active users. Carousell is backed by leading investors including Telenor Group, Rakuten Ventures, Naver, STIC Investments, 500 Global and Peak XV Partners (formerly known as Sequoia Capital India).

We are a diverse team across Southeast Asia, India, Taiwan, and Hong Kong, united by our goal to create a sustainable and circular future. Through tech-driven platforms and innovation, we empower users to buy and sell pre-loved items with confidence. We leverage cutting-edge technology, including advancements in AI to enhance user experience, safety, and convenience both online and offline. Join us in shaping the future of recommerce, where sustainability and technology come together to create real-world impact.

About Refash

Refash has transformed what it means to buy and sell secondhand fashion, and it wants to ignite a new generation of consumers to "think like-new" for a more sustainable future. To date, Refash has processed over 5 million pieces of clothing that would otherwise have gone to the landfills. With a mission to 'inspire the next generation of consumers to think secondhand first', Refash has now expanded to 10 physical stores islandwide and counting, offering a frictionless thrifting experience for all. Start your thrifting experience at Refash today.

As a Business Operations Executive at REFASH, you will play a crucial role in managing lease administration, business licensing and GTO reporting for our stores in Malaysia and Singapore. You will make sure every store has a valid lease, the right licences and insurance, and accurate reports for relevant stakeholders.

1. Lease Administration

• Assist with lease renewals, terminations, and coordination with landlords across Malaysia and Singapore.
• Maintain the lease register and store listing: lease terms, expiry and renewal dates, rent and deposits.
• Track upcoming expiries and notice periods, and alert stakeholders early.
• Engage in negotiations to secure leasing deals and facilitate the proper execution of necessary leasing documents.
• Arrange lease payments, such as security deposits, fit-out deposits, stamp duty, legal fees and admin fees. This includes raising POs and preparing TA copies for payment.
• Coordinate with law firms and stakeholders on preparing, stamping and fully signing TAs for new and renewed leases.
• Follow up on deposit refund requests and receipts from landlords for closed stores.

2. Licensing, utilities & insurance

• Apply for and renew business premise licences, signboard licences and other local council approvals.
• Manage utility accounts with landlords and/or utility providers, including opening accounts for new stores and closing accounts for closed stores.
• Manage store-related insurance matters, including Public Liability Insurance (PLI) and fire insurance.
• Track licence and insurance expiry dates to ensure there are no lapses.

3. GTO reporting & audited statements (auditing exp sikit)

• Consolidate monthly store sales data, perform payment reconciliation, and submit Gross Turnover (GTO) reports to landlords or malls on time.
• Support the preparation of annual audited sales statements with the finance team and external auditors, and submit them to landlords.
• Maintain trackers and improve reporting in Excel or Google Sheets for the retail and supply teams.

4. Other Duties

Perform any other ad hoc tasks or initiatives as needed.

Requirements

• 2–3 years' experience in related fields.
• Experience with GTO reporting, lease administration and/or local council licensing is preferred.
• Strong Excel/Google Sheets skills (lookups, pivot tables, reconciliation).
• Organised, detail-oriented, and follows up on outstanding items without needing reminders.
• Strong communication and interpersonal skills.