Business Operations Executive

IPS SOFTWARE SDN. BHD.; Petaling Jaya; On-site; MYR 48,000 - 60,000; Full time

Job summary

IPS Software Sdn. Bhd. is seeking a proactive Business Operations Executive to support daily operations and coordinate tasks between clients and our internal team.

This role focuses on keeping processes organized and moving smoothly while you liaise with different departments. You will prepare quotations, invoices, documents and reports; communicate with clients; follow up on enquiries and payments; and assist management with office logistics.

Qualifications

• Diploma or degree in Business Administration, Management, Communications or a related field.
• Fresh graduates are encouraged to apply.
• Experience in administration, operations, customer service or project coordination is an advantage.
• Good communication and interpersonal skills.
• Organized, detail-oriented and able to manage multiple tasks.
• Proactive in following up and completing assigned work.
• Comfortable using Microsoft Office, Google Workspace or similar tools.
• Able to communicate in English and Bahasa Malaysia.
• Ability to communicate in Mandarin an advantage for communicating with Mandarin-speaking clients
• Willing to learn about software projects and business operations.

Responsibilities

• Handle daily administrative and business operations tasks.
• Prepare and organize quotations, invoices, documents and reports.
• Communicate with clients and follow up on enquiries, quotations, payments and other matters.
• Coordinate with the development team on project updates and outstanding tasks.
• Arrange meetings and assist in preparing meeting notes.
• Maintain project trackers, client records and company documents.
• Follow up with team members to ensure assigned tasks are progressing.
• Assist in organizing office activities and other operational matters.
• Provide general support to management when required.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Proactive follow-up

Education

Diploma/Degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

IPS Software Sdn. Bhd. is a software development company that helps businesses build customised websites, mobile applications and management systems.

We are looking for an organised and proactive Business Operations Executive to support our daily operations and help coordinate tasks between clients and our internal team.

Responsibilities

Handle daily administrative and business operations tasks.

Prepare and organize quotations, invoices, documents and reports.

Communicate with clients and follow up on enquiries, quotations, payments and other matters.

Coordinate with the development team on project updates and outstanding tasks.

Arrange meetings and assist in preparing meeting notes.

Maintain project trackers, client records and company documents.

Follow up with team members to ensure assigned tasks are progressing.

Assist in organizing office activities and other operational matters.

Provide general support to management when required.

Requirements

Diploma or degree in Business Administration, Management, Communications or a related field.

Fresh graduates are encouraged to apply.

Experience in administration, operations, customer service or project coordination is an advantage.

Good communication and interpersonal skills.

Organized, detail-oriented and able to manage multiple tasks.

Proactive in following up and completing assigned work.

Comfortable using Microsoft Office, Google Workspace or similar tools.

Able to communicate in English and Bahasa Malaysia.

Ability to communicate in Mandarin an advantage for communicating with Mandarin-speaking clients

Willing to learn about software projects and business operations.