Building Executive

Knight Frank; George Town; On-site; MYR 48,000 - 82,000; Full time

Job summary

Knight Frank in Penang, Malaysia, is seeking a property management professional to join our building operations team for commercial and strata properties. You will manage day-to-day operations, oversee tenant relations, and coordinate fit-outs and moving activities.

The role requires 2–3 years of strata management experience, knowledge of building maintenance and regulatory requirements, and strong communication skills. Proficiency in MS Office is essential.

Qualifications

• Diploma or degree in Property/Real Estate/Building/Facilities Management or related field.
• 2–3 years of experience in strata management preferred.
• Knowledge of building maintenance, statutory compliance, and contract management.
• Strong communication, interpersonal and problem-solving skills.
• Proficient in Microsoft Office and report preparation.

Responsibilities

• Manage and coordinate day-to-day operations of the building, including maintenance, security and facilities management.
• Oversee tenant relations by addressing inquiries, feedback and complaints professionally.
• Coordinate tenants’ fit-out, renovation, reinstatement and moving activities.
• Liaise with local authorities to ensure compliance with building regulations and safety standards.
• Supervise outsourced contractors and service providers.
• Assist in initiatives to improve operational efficiency and cost optimization.
• Contribute to budget preparation, financial monitoring and expenditure control.
• Conduct regular building inspections and maintain common areas to a high standard.
• Respond promptly to emergencies and operational issues.

Skills

Communication

Interpersonal skills

Problem-solving

Independent work

Education

Diploma or Degree in Property Management or related field

Tools

Microsoft Office

Job description

Are you passionate about property management and building operations? Join our Property Management team and play a key role in ensuring the smooth operation of our commercial/strata properties.

Key Responsibilities

• Manage and coordinate the day-to-day operations of the building, including maintenance, security, housekeeping, and facilities management.
• Oversee tenant relations by addressing inquiries, feedback, and complaints in a timely and professional manner.
• Coordinate tenants' fit-out, renovation, reinstatement, and moving in/out activities.
• Liaise with relevant local authorities and ensure compliance with statutory requirements, building regulations, and safety standards.
• Supervise and monitor the performance of outsourced contractors and service providers.
• Assist in developing and implementing initiatives to improve operational efficiency and optimize costs.
• Assist in budget preparation, financial monitoring, and expenditure control for building operations.
• Conduct regular building inspections and ensure common areas are maintained to a high standard.
• Respond promptly to emergencies and operational issues, ensuring timely resolution.
• Maintain accurate records, reports, and documentation related to building operations, maintenance activities, and tenant matters.

Requirements

• Diploma or Degree in Property Management, Real Estate Management, Building Management, Facilities Management, or a related field.
• Minimum 2–3 years of experience in strata management is preferred.
• Knowledge of building maintenance, statutory compliance, and contract management.
• Strong communication, interpersonal, and problem-solving skills.
• Proficient in Microsoft Office applications and report preparation.
• Able to work independently in a fast-paced environment.