Executive - Operations

ECS Facility Management Sdn Bhd; Bintulu; On-site; MYR 35,712 - 58,032; Full time

Job summary

ECS Facility Management Sdn Bhd in Malaysia seeks an Executive - Operations to oversee daily operations and maintenance of residential and commercial properties, ensuring smooth building operations and positive relations with residents, owners, tenants, contractors, and service providers.

The role emphasizes coordinating contractors, preparing reports, and ensuring compliance with regulations, including the Strata Management Act.

Qualifications

• Minimum Diploma in Property Management, Building Management, Building Surveying or related field.
• At least 2 years of working experience in Condominium / Strata Property Management.
• Good knowledge of property management practices and building maintenance.
• Excellent written and spoken Bahasa Malaysia
• Able to communicate effectively in English.
• Strong interpersonal, organizational, and problem-solving skills.
• Proficient in Microsoft Office applications.
• Able to work independently with minimum supervision.
• Possess own transport will be an added advantage.

Responsibilities

• Oversee the day-to-day operations and maintenance of the property.
• Attend to residents', owners', and tenants' enquiries, complaints, and requests promptly.
• Coordinate and monitor the performance of contractors, service providers, and maintenance teams.
• Conduct regular inspections of common areas, facilities, and building services.
• Prepare management reports, incident reports, and meeting minutes.
• Assist in organizing and attending Management Committee and Annual General Meetings.
• Ensure compliance with the Strata Management Act, house rules, and relevant regulations.
• Monitor building maintenance schedules and follow up on rectification works.
• Handle administrative matters related to property management.
• Maintain proper records and documentation of building operations.

Skills

Bahasa Malaysia

English communication

Interpersonal skills

Organizational skills

Problem-solving

MS Office

Independent work

Own transport

Education

Diploma in Property Management, Building Management, Building Surveying or related field

Tools

Microsoft Office

Job description

We are seeking a dedicated and proactive Executive - Operations to oversee the daily operations and maintenance of residential and commercial properties. The successful candidate will ensure smooth building operations, maintain excellent relationships with residents, owners, tenants, contractors, and service providers, and ensure compliance with all relevant regulations.

Key Responsibilities

• Oversee the day-to-day operations and maintenance of the property.
• Attend to residents', owners', and tenants' enquiries, complaints, and requests promptly.
• Coordinate and monitor the performance of contractors, service providers, and maintenance teams.
• Conduct regular inspections of common areas, facilities, and building services.
• Prepare management reports, incident reports, and meeting minutes.
• Assist in organizing and attending Management Committee and Annual General Meetings.
• Ensure compliance with the Strata Management Act, house rules, and relevant regulations.
• Monitor building maintenance schedules and follow up on rectification works.
• Handle administrative matters related to property management.
• Maintain proper records and documentation of building operations.

Requirements

• Minimum Diploma in Property Management, Building Management, Building Surveying or related field.
• At least 2 years of working experience in Condominium / Strata Property Management.
• Good knowledge of property management practices and building maintenance.
• Excellent written and spoken Bahasa Malaysia
• Able to communicate effectively in English.
• Strong interpersonal, organizational, and problem-solving skills.
• Proficient in Microsoft Office applications.
• Able to work independently with minimum supervision.
• Possess own transport will be an added advantage.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Operations Executive?
• Which of the following types of qualifications do you have?
• How would you rate your Bahasa Malaysia language skills?

Facilities Management & Outsourced Services 51-100 employees

We have recently been successful in our business and we are looking to expand our dynamic team. In line with our expansion, we are seeking highly motivated and dedicated team members for the following position in our company.

We have recently been successful in our business and we are looking to expand our dynamic team. In line with our expansion, we are seeking highly motivated and dedicated team members for the following position in our company.

What can I earn as an Operations Executive