Branch Administrator - Alor Setar

Poladrone Solutions; Alor Setar; On-site; MYR 33,000 - 51,000; Full time

Job summary

Poladrone Solutions in Alor Setar is seeking a Branch Administrator to organize appointments, manage contact lists and handle office duties. You will prepare and file documents, assist in reports, maintain filing systems, order supplies and monitor invoices.

You will also greet visitors, take minutes, and support general office operations in a busy environment. The ideal candidate has a Diploma or Bachelor's degree in business management or a related field, strong leadership and communication

Qualifications

• Diploma or Bachelor’s degree in business management or related field is required.
• Strong leadership and communication skills are essential.
• Familiarity with Microsoft Office tools (Word, Excel, PowerPoint).
• Previous experience in a fast-paced busy office environment is preferred.
• Ability to plan, prioritize and organize workloads.

Responsibilities

• Organize and schedule appointments and meetings
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visitors and information requests
• Prepare and monitor invoices
• Ensure operation of equipment by coordinating maintenance where needed
• Maintain supplies inventory and place orders for needed items
• Carry out administrative duties such as filing, typing, copying, binding, scanning
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Greet and assist visitors to the office
• Coordinate office procedures and repairs to office equipment
• Implement clerical duties and administrative processes

Skills

Leadership

Communication

Planning & Organizing

Experience in a busy office

Microsoft Office proficiency

Education

Diploma or Bachelor's degree in Business Management or related field

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

About the job Branch Administrator - Alor Setar

Job Description:

• Organize and schedule appointments and meetings
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visit and information by answering questions and requests
• Prepare and monitor invoices
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures and repairs to office equipment
• Greet and assist visitors to the office
• Implement clerical duties and administrative processes

Requirements

• Diploma or bachelor’s degree in business management or a related field or the equivalent work experience
• Strong leadership skills and communication skills
• Familiarity with Microsoft Office tools e.g(Words, Excel, PowerPoint)
• Previous experience of working within a busy office environment.
• Ability to plan, prioritize and organize workloads.
• Experience in working within a fast paced environment