Billing & Transport Coordinator

Maersk Line Limited; Shah Alam; On-site; MYR 33,000 - 47,000; Full time

Job summary

Maersk Line Limited in Malaysia is seeking a Billing Assistant to ensure timely and accurate preparation, verification, and submission of customer invoices. This role supports revenue collection by validating billing information and maintaining proper documentation.

You will coordinate with Operations and Transport teams, resolve billing discrepancies, prepare credit/debit notes, support month-end closing, and generate billing reports.

Responsibilities

• Prepare and process customer invoices accurately and within the agreed billing timeline.
• Verify billing details, rates, charges, supporting documents, and delivery records before invoice issuance.
• Ensure all invoices are supported by complete documentation, including PODs, delivery orders, and customer-required documents.
• Coordinate with Operations, POD, and Transport teams to resolve missing or inaccurate billing information.
• Perform billing validation to prevent revenue leakage and billing errors.
• Monitor invoice status and ensure timely submission to customers through the required channels.
• Maintain accurate billing records and filing systems for audit and reference purposes.
• Investigate and resolve billing discrepancies, disputes, and customer queries promptly.
• Prepare credit notes, debit notes, and billing adjustments when required.
• Support month-end closing activities and ensure all completed transactions are billed on time.
• Generate billing reports and assist in monitoring revenue, outstanding invoices, and billing performance.
• Ensure compliance with company policies, customer requirements, and audit standards.
• Continuously identify opportunities to improve billing processes and efficiency.
• Perform any other duties assigned by the supervisor or manager.

Job description

Maersk Line Limited in Malaysia is seeking a Billing Assistant to ensure timely and accurate preparation, verification, and submission of customer invoices. This role supports revenue collection by validating billing information and maintaining proper documentation.

You will coordinate with Operations and Transport teams, resolve billing discrepancies, prepare credit/debit notes, support month-end closing, and generate billing reports.