BILLING & INVENTORY ASSISTANT

Four Wheel Drive Equipment; Selangor; On-site; MYR 36,000 - 58,000; Full time

Job summary

Jora Malaysia is seeking a detail-oriented Administrative Assistant focused on billing and inventory control in Selangor. You will prepare and process invoices, update stock records, and support monthly closings by reconciling sales and inventory figures.

You should have basic billing/inventory knowledge, be proficient in Excel, and capable of communicating clearly with suppliers and customers. Familiarity with ERP/SQL or AutoCount is an advantage.

Qualifications

• Basic knowledge or experience in billing and inventory management.
• Proficient in Microsoft Excel and able to maintain inventory databases.
• Good communication skills to interact with suppliers and customers.
• Familiarity with billing or inventory systems (e.g., SQL, ERP, UBS, AutoCount) is an advantage.

Responsibilities

• Assist in preparing and processing customer invoices with accuracy and timeliness.
• Generate and issue correct invoices in accordance with company policies.
• Handle daily administrative and clerical tasks related to billing.
• Maintain and update accurate inventory records; track stock levels and movements.
• Conduct regular stock counts, reconcile physical inventory with system records, and investigate discrepancies.
• Process incoming and outgoing goods, verify quantities, and ensure proper documentation.
• Assist in improving inventory control procedures to minimise holding costs.
• Provide general administrative support, including data entry, filing, and document organisation.
• Use internal software to create and maintain invoices, inventory data, and related records.
• Support monthly closing by reconciling sales and inventory figures.

Skills

Billing experience

Inventory management

Excel proficiency

Communication skills

Tools

SQL

ERP systems

AutoCount

UBS

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Assist in preparing and processing customer invoices with accuracy and timeliness

Generate and issue correct invoices in accordance with company policies

Handle daily administrative and clerical tasks related to billing

Maintain and update accurate inventory records; track stock levels and movements

Conduct regular stock counts, reconcile physical inventory with system records, and investigate discrepancies

Process incoming and outgoing goods, verify quantities, and ensure proper documentation

Assist in improving inventory control procedures to minimise holding costs

Provide general administrative support, including data entry, filing, and document organisation

Use internal software to create and maintain invoices, inventory data, and related records

Support monthly closing by reconciling sales and inventory figures

About you

Meticulous, with a strong sense of responsibility and attention to detail

Basic knowledge or experience in billing and inventory management

Proficient in Microsoft Excel; able to maintain and update inventory databases

Good communication skills to interact effectively with suppliers and customers

Familiarity with billing or inventory systems (e.g., SQL, ERP, UBS, AutoCount) is an advantage