Bilingual Project Site Admin & Coordinator

Joyrun (Malaysia)Sdn.Bhd; Pasir Gudang; On-site; MYR 28,000 - 50,000; Full time

Job summary

Jora Malaysia is seeking a Project Site Admin to support day-to-day operations on an active project site. You will handle documentation, site coordination, and procurement while communicating with contractors, suppliers, and Chinese-speaking stakeholders.

Ideal candidates possess a Diploma in Business Administration or related field and at least 1 year of admin experience. Mandarin-speaking applicants are strongly encouraged to apply.

Qualifications

• Diploma or equivalent in Business Administration, Management, or related field.
• At least 1 year of administrative experience is preferred.
• Experience in construction, electrical, engineering, or project site administration is an advantage.
• Proficient in Microsoft Office, especially Word and Excel.
• Mandarin-speaking candidates are strongly encouraged to apply.

Responsibilities

• Handle daily administrative activities at the project site.
• Maintain and organize project documents, records, and filing systems.
• Prepare reports, correspondence, meeting documents, and other administrative materials.
• Ensure project documents are properly updated, organized, and submitted on time.
• Assist the project team with day-to-day administrative and coordination matters.
• Coordinate with Project Managers, Site Supervisors, Subcontractors, Suppliers, and other stakeholders.
• Communicate with Chinese-speaking clients, suppliers, contractors, and stakeholders when required.
• Monitor staff attendance and maintain daily timesheets.
• Assist with procurement activities and follow up on purchase-related documents.
• Monitor inventory and office/site supplies.

Skills

Mandarin language

English language

Communication

Organization

MS Office

Education

Diploma in Business Administration/Management

Tools

MS Word

MS Excel

MS Office

Job description

Jora Malaysia is seeking a Project Site Admin to support day-to-day operations on an active project site. You will handle documentation, site coordination, and procurement while communicating with contractors, suppliers, and Chinese-speaking stakeholders.

Ideal candidates possess a Diploma in Business Administration or related field and at least 1 year of admin experience. Mandarin-speaking applicants are strongly encouraged to apply.