Bilingual Admin & Project Coordination Specialist

NCS Solutions; Penang; On-site; MYR 36,000 - 48,000; Full time

Job summary

NCS Solutions in Malaysia is seeking an administrative and coordination-focused professional to support project managers. The role emphasizes maintaining PO systems, managing documentation in SharePoint, generating reports, and tracking project metrics.

Strong organizational skills and Mandarin communication are essential. The ideal candidate will have at least one year of related experience, be proficient in Microsoft Office and SharePoint, and able to work well independently or in a team.

Qualifications

• Diploma in any discipline.
• Mandarin-speaking ability is mandatory (spoken and written).
• Minimum 1 year of relevant administrative, project coordination, or reporting experience.
• Good knowledge of Microsoft Office, SharePoint, and reporting/analysis tools.
• Strong English communication skills.
• Independent, detail-oriented, and able to work effectively in a team.

Responsibilities

• Maintain and update PO processing tools (CPM, IPCS, Shopping Cart).
• Manage SharePoint document libraries, archiving and purging outdated records.
• Generate reports, dashboards, and business indicators.
• Organize department meetings and prepare review materials.
• Track incidents, preventive actions (PA), and project metrics.
• Consolidate Best Known Methods (BKMs) from project managers.
• Develop and maintain supplier/contractor PO tracking lists.
• Follow up on weekly reports and project documentation.

Skills

Mandarin language proficiency

English communication

Organizational skills

Detail-oriented

Teamwork

Education

Diploma in any discipline

Tools

Microsoft Office

SharePoint

Reporting/analysis tools

Job description

NCS Solutions in Malaysia is seeking an administrative and coordination-focused professional to support project managers. The role emphasizes maintaining PO systems, managing documentation in SharePoint, generating reports, and tracking project metrics.

Strong organizational skills and Mandarin communication are essential. The ideal candidate will have at least one year of related experience, be proficient in Microsoft Office and SharePoint, and able to work well independently or in a team.