Bid Coordinator Protege Trainee

Hitachi Automotive Systems Americas, Inc.; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Hitachi Rail STS Malaysia Sdn. Bhd. invites applications for a Bid Coordinator Protege Trainee based in Kuala Lumpur. You will support tender and proposal activities, coordinating documents and ensuring compliance with client requirements.

You will work closely with sales, technical teams and other stakeholders to assemble proposals, review RFP/RFQ details, and edit content for clarity and accuracy. This role offers a structured trainee path within a global company.

Qualifications

• Effective written and verbal communication skills are essential for drafting proposals.
• Bid administrators must have a keen eye for detail to ensure accuracy in bid documents and administrative tasks.

Responsibilities

• Support the preparation of tender and proposal documentation to the customer.
• Review bid requirements and develop proposal outlines, templates, and compliance matrices.
• Coordinate preparation & distribution of related tender documents and submission of bid.
• Work closely with sales, technical, and other internal teams to gather for proposal compilation.
• Ensure that all proposal documents are properly formatted and organized.
• Review of RFP/RFQ documents to understand submission requirements.
• Review and edit content for grammar, spelling, clarity, and overall effectiveness.

Skills

Written communication

Verbal communication

Attention to detail

Multitasking

Education

Bachelor's degree in Business/Engineering/PM

Job description

Location: Kuala-Lumpur, Malaysia Job ID: R0144072 Date Posted: 2026-09-08 Company Name: HITACHI RAIL STS MALAYSIA SDN. BHD. Profession (Job Category): Administration & Facilities Job Schedule: Full time Remote: No

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there's something for everyone to get stuck into. And that's where you come in.

Job Description: As Hitachi Rail STS, we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide. Our technologies help to bring billions of people reliably to their destinations by rail every year - making sustainable mobility a reality.

Bid Coordinator Protege Trainee (Ref. No. R0144072)

Main Tasks and Responsibilities (Key Accountabilities)

• Support the preparation of tender and proposal documentation to the customer.
• Review bid requirements and develop proposal outlines, templates, and compliance matrices.
• Coordinate preparation & distribution of related tender documents and submission of bid.
• Work closely with sales, technical, and other internal teams to gather for proposal compilation.
• Ensure that all proposal documents are properly formatted and organized.
• Review of RFP/RFQ documents to understand submission requirements.
• Review and edit content for grammar, spelling, clarity, and overall effectiveness.

Qualifications

Education and Experience

Degree graduate in Business Admin, Economics, Project Management, Construction Management, Engineering, or any related field. Possess good communication and interpersonal skills. Good multitasking and organizational skills. Can work in team, proactive and self-motivated.

Knowledge/ Skills

Effective written and verbal communication skills are essential for drafting proposals. Bid administrators must have a keen eye for detail to ensure accuracy in bid documents and administrative tasks.

Personal Attributes

The ability to adapt to changing priorities, requirements, and deadlines is essential in a dynamic business environment. Effective communication, both verbal and written, is key when liaising with stakeholders, negotiating contract terms, and documenting agreements. Strong organizational skills are essential for managing multiple bids, contracts, and deadlines simultaneously.

Benefits

In return, we offer you an attractive overall package with the following benefits: Stronger together: Networking through internal networks and working in international teams. Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones! Attractive conditions: A secure and permanent job with a global company.

Notes

Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within Hitachi Rail and its subsidiaries.

We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company.

We consciously promote diversity and togetherness in our teams.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

Company Narrative

Hitachi brings together the world's greatest minds to help breathe life into new possibilities - and drive innovation for a better future. That's why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world's biggest challenges. Our people love technology - and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there's no challenge too great for our pioneers. And there's no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.

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