Bid Coordinator Protege Trainee

Hitachi Automotive Systems Americas, Inc.; Kuala Lumpur; On-site; MYR 18,000 - 24,000; Full time

Job summary

Hitachi Rail GTS Malaysia Sdn Bhd is seeking a Bid Coordinator Protégé Trainee in Kuala Lumpur to support tender and proposal activities. You will coordinate documents, review requirements, and collaborate with sales, technical, and other teams to assemble compliant bids.

The role focuses on organizing bid materials, formatting documents, and ensuring accuracy while adapting to changing deadlines in a fast-paced environment.

Qualifications

• Undergraduate or graduate with diploma/degree in business, economics, project/construction management or engineering.
• Strong written and verbal communication.
• Excellent multitasking and organizational abilities.
• Ability to work in a team, be proactive and self-motivated.
• Keen eye for detail for bid documents and admin tasks.

Responsibilities

• Support the preparation of tender and proposal documentation to the customer.
• Review bid requirements and develop proposal outlines, templates, and compliance matrices.
• Coordinate preparation and distribution of related tender documents and submission of bid.
• Work closely with sales, technical, and other internal teams to gather for proposal compilation.
• Ensure that all proposal documents are properly formatted and organized.
• Review RFP/RFQ documents to understand submission requirements.
• Review and edit content for grammar, spelling, clarity, and overall effectiveness.

Skills

Communication skills

Multitasking

Organizational skills

Teamwork

Proposal drafting

Education

Diploma or Degree in related field

Job description

## Bid Coordinator Protege TraineeApply: Onsite: Kuala-Lumpur, Malaysia: Full time: Posted Today: R1012715**Location:**Kuala-Lumpur, Malaysia**Job ID:**R1012715**Date Posted:**2026-07-07**Company Name:**Hitachi Rail GTS Malaysia Sdn Bhd**Profession (Job Category):**Administration & Facilities**Job Schedule:**Full time**Remote:**No**About Us**A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.**Job Description:**As Hitachi Rail STS, we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide. Our technologies help to bring billions of people reliably to their destinations by rail every year – making sustainable mobility a reality.**Bid Coordinator Protege Trainee (Ref. No. R1012715)****at our location in Kuala-Lumpur****You will enjoy having these responsibilities:*** Support the preparation of tender and proposal documentation to the customer.* Review bid requirements and develop proposal outlines, templates, and compliance matrices.* Coordinate preparation & distribution of related tender documents and submission of bid.* Work closely with sales, technical, and other internal teams to gather for proposal compilation.* Ensure that all proposal documents are properly formatted and organized.* Review of RFP/RFQ documents to understand submission requirements.* Review and edit content for grammar, spelling, clarity, and overall effectiveness.**You have:*** Undergraduate or Graduate in Diploma or Degree in Business Admin, Economics, Project Management, Construction Management, Engineering, or any related field* Possess good communication and interpersonal skills* Good multitasking and organizational skills* Can work in a team, proactive and self-motivated* Effective written and verbal communication skills are essential for drafting proposals* Bid administrators must have a keen eye for detail to ensure accuracy in bid documents and administrative tasks* The ability to adapt to changing priorities, requirements, and deadlines is essential in a dynamic business environment* Effective communication, both verbal and written, is key when liaising with stakeholders, negotiating contract terms, and documenting agreements* Strong organizational skills are essential for managing multiple bids, contracts, and deadlines simultaneously**Our Talent Acquisition Team is looking forward to hearing from you**We look forward to receiving your application in just a few clicks via our career portal. For further information about Hitachi Rail as an employer visit us on www.hitachirail.com/careers**About us**Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails.Our projects are diverse. To make our teams even stronger, we are looking for your support. In return, we offer you an attractive overall package with the following benefits:* **Stronger together**: Networking through internal networks and working in international teams* **Our drive:** Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones!* **Attractive conditions:** A secure and permanent job with a global company**Notes**Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within Hitachi Rail and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams.**Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at****https://www.hitachirail.com/careers****.****At Hitachi Rail, there is a place for everyone.** **We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view.** **It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.**