BD Project Administrator

Jabil; Bayan Lepas; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jabil in Penang is seeking a BD Project Administrator to support the Business Development team by managing project documentation, coordinating activities and ensuring smooth execution of new business initiatives.

You will maintain CRM data, coordinate meetings, prepare reports, and assist in sales and marketing materials, while collaborating with engineering, operations and client stakeholders to keep projects on track.

Qualifications

• Bachelor's degree in Business Administration, Marketing, or related field.
• 1-3 years of experience in project coordination or administrative support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with CRM software (Salesforce) is a strong plus.
• Excellent organizational and time management skills with attention to detail.

Responsibilities

• Manage and maintain project documentation, including proposals, contracts, presentations, and reports.
• Coordinate internal and external meetings, including scheduling, preparing agendas, and distributing minutes.
• Track project timelines, deliverables, and budgets, escalating issues as necessary.
• Assist in the preparation of sales and marketing materials, presentations, and client communications.
• Facilitate communication between the Business Development team, internal departments, and external stakeholders.
• Support the onboarding process for new BD projects, ensuring information and resources are in place.
• Maintain and update CRM systems and other databases with accurate project and client information.
• Conduct basic research to support new business opportunities and market analysis.
• Provide administrative support to the Business Development team as needed.

Skills

Organizational skills

Time management

Written and verbal communication

Team collaboration

Proactivity

Education

Bachelor's degree in Business Administration, Marketing, or related field

Tools

Microsoft Office Suite

Salesforce

Job description

Job Summary**

The BD Project Administrator at Jabil, Inc. supports the Business Development team by managing project documentation, coordinating activities, and ensuring the smooth execution of new business initiatives. This role is crucial for maintaining efficient communication and organization within the BD function.

Job Responsibilities**

• Manage and maintain project documentation, including proposals, contracts, presentations, and reports.
• Coordinate internal and external meetings, including scheduling, preparing agendas, and distributing minutes.
• Track project timelines, deliverables, and budgets, escalating issues as necessary.
• Assist in the preparation of sales and marketing materials, presentations, and client communications.
• Facilitate communication between the Business Development team, internal departments (e.g., engineering, operations), and external stakeholders.
• Support the onboarding process for new BD projects, ensuring all necessary information and resources are in place.
• Maintain and update CRM systems and other relevant databases with accurate project and client information.
• Conduct basic research to support new business opportunities and market analysis.
• Provide administrative support to the Business Development team as needed.

Job Qualifications**

• Bachelor's degree in Business Administration, Marketing, or a related field.
• 1-3 years of experience in project coordination or administrative support, preferably within a business development or sales environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
• Experience with CRM software (e.g., Salesforce) is a strong plus.
• Excellent organizational and time management skills with a strong attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Proactive and results-oriented with the ability to prioritize multiple tasks effectively.