BD & Bid Admin Intern — Energy & Marine

ABL; Kuala Lumpur; On-site; MYR 13,000 - 20,000; Part time

Job summary

ABL is seeking an intern to provide administration support for business development in Kuala Lumpur. You will help compile RFQs and ITTs, maintain bid registers, trackers and submission checklists, and coordinate inputs from operations, finance and technical teams.

You will also format reports, maintain records, support finance activities and ensure bids are complete and compliant, with duties spanning front desk tasks to document control and office support.

Qualifications

• Proficiency in Microsoft Office, especially Word and Excel (intermediate).
• Excellent oral and written communication and reporting skills.
• Fluent in English.

Responsibilities

• Assist with front desk and office administration, including welcoming and directing visitors.
• Handle incoming and outgoing correspondence, report typing and official letters.
• Provide administrative support to technical departments, Projects Manager and Country Manager.
• Create projects and assign resources in NetSuite.
• Coordinate and monitor personnel and company compliance requirements.
• Format reports and produce electronic and bound copies for internal and external distribution.
• Maintain accurate records of company documentation, including QHSE monthly reports and leave applications.
• Support Finance Administration, including Purchase Order issuance and petty cash.
• Review client RFQs / ITTs to identify key requirements and deadlines.
• Support Bid Leaders in coordinating contract, finance and reviews.
• Monitor bid progress and maintain bid planners and trackers.
• Create and update ZOHO deals and keep data accurate in other bid platforms.
• Organise and store bid and commercial documentation in databases.
• Support business development initiatives and Bid Flow Management.
• Ensure bids are complete, compliant with governance and submitted on time.

Skills

Microsoft Office

English

Communication

Tools

NetSuite

Zoho

Job description

ABL is seeking an intern to provide administration support for business development in Kuala Lumpur. You will help compile RFQs and ITTs, maintain bid registers, trackers and submission checklists, and coordinate inputs from operations, finance and technical teams.

You will also format reports, maintain records, support finance activities and ensure bids are complete and compliant, with duties spanning front desk tasks to document control and office support.