Intern

ABL; Kuala Lumpur; On-site; MYR 13,000 - 20,000; Part time

Job summary

ABL is seeking an intern to provide administration support for business development in Kuala Lumpur. You will help compile RFQs and ITTs, maintain bid registers, trackers and submission checklists, and coordinate inputs from operations, finance and technical teams.

You will also format reports, maintain records, support finance activities and ensure bids are complete and compliant, with duties spanning front desk tasks to document control and office support.

Qualifications

• Proficiency in Microsoft Office, especially Word and Excel (intermediate).
• Excellent oral and written communication and reporting skills.
• Fluent in English.

Responsibilities

• Assist with front desk and office administration, including welcoming and directing visitors.
• Handle incoming and outgoing correspondence, report typing and official letters.
• Provide administrative support to technical departments, Projects Manager and Country Manager.
• Create projects and assign resources in NetSuite.
• Coordinate and monitor personnel and company compliance requirements.
• Format reports and produce electronic and bound copies for internal and external distribution.
• Maintain accurate records of company documentation, including QHSE monthly reports and leave applications.
• Support Finance Administration, including Purchase Order issuance and petty cash.
• Review client RFQs / ITTs to identify key requirements and deadlines.
• Support Bid Leaders in coordinating contract, finance and reviews.
• Monitor bid progress and maintain bid planners and trackers.
• Create and update ZOHO deals and keep data accurate in other bid platforms.
• Organise and store bid and commercial documentation in databases.
• Support business development initiatives and Bid Flow Management.
• Ensure bids are complete, compliant with governance and submitted on time.

Skills

Microsoft Office

English

Communication

Tools

NetSuite

Zoho

Job description

ABL - an Aqualis Group company - is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.

As an intern, you will provide administration support for our business development activities. You will help compile RFQs, ITTs and quotations, maintain bid registers, trackers and submission checklists, and coordinate inputs from operations, finance and technical teams. You will also check that all documents, forms and attachments are complete. Additionally, you will provide administrative support to the office.

What will you be doing?

• Assist with front desk and office administration, including welcoming and directing visitors.
• Handle incoming and outgoing correspondence (email, mail, phone), including copy typing and preparing official correspondence.
• Provide administrative support to the technical departments, Projects Manager and Country Manager.
• Create projects and assign resources in NetSuite.
• Coordinate and monitor personnel and company compliance requirements.
• Format reports and produce electronic and bound copies for internal and external distribution.
• Maintain accurate, controlled records of company documentation, including QHSE monthly reports, leave applications and other critical records.
• Support Finance Administration, including Purchase Order issuance and petty cash.
• Review client RFQs / ITTs to identify key requirements, milestones and submission deadlines.
• Support Bid Leaders in coordinating contract, finance and commercial reviews, where required.
• Monitor bid progress and maintain bid planners, calendars and trackers.
• Create and update ZOHO deals and keep data accurate and up to date in other bid platforms.
• Organise and store bid and commercial documentation in company databases.
• Support business development initiatives in line with the ABL Enquiry to Order Manual and procedures.
• Carry out assigned Bid Flow Management activities under the direction of the Regional BD & Commercial Manager.
• Work with internal stakeholders to make sure bids are complete, compliant with internal governance and approval requirements, and submitted on time

What are we looking for?

• Proficiency in Microsoft Office, especially Word and Excel (intermediate level).
• Excellent oral and written communication and reporting skills, with clear, concise writing and confidence in regular client contact.
• Fluent in English.

Further Information

This position will be based at our office in Kuala Lumpur. You must have the right to live and work in Malaysia. You can learn more about our team and what we do here: https://aqualis-group.com/ NO RECRUITMENT AGENCIES.

Our Recruitment AI Policy

Our recruitment decisions are made by people. Applications are reviewed by our Talent team and hiring managers, and AI is not used to automatically score, rank or make decisions about candidates.

Our Commitment To D&I

At Aqualis Group, we are committed to building a diverse, equitable, and inclusive workplace where everyone feels respected, valued, and empowered to thrive, regardless of background, identity, or role. As a global company, we believe that diversity drives innovation and inclusion strengths our teams. We support flexible working, accessible environments, and employee wellbeing. Even if your experience doesn't match every requirement, we encourage you to apply- your unique perspective could be just what we need.